Admin Associate Jobs | Saudi Arabia

Support our team with seamless office operations and hands-on HR coordination in a dynamic consultancy setting.

We are seeking a proactive, detail-oriented HR-Oriented Administrator / Office Manager to support internal operations and HR functions within a fast-paced consultancy environment.

This role combines office management duties with active involvement in the on ground HR support and stakeholder coordination across diverse internal teams.

The ideal candidate will have strong organizational skills, a solid understanding of Saudi labor regulations, and experience working in project-based or client-driven industries.

For Office Management:

• Oversee daily administrative operations to maintain a professional and well-functioning office environment.
• Coordinate office services, equipment maintenance, procurement, and vendor management.
• Organize internal logistics, meeting support, travel arrangements, and regional events.
• Ensure the office complies with internal safety standards, cleanliness policies, and regulatory guidelines.
• Maintain banking relations and on-ground documentation support for local compliances
• Readiness to travel to other location within KSA for any business requirement if arrives.

Recruitment Process:

• Support in the recruitment and talent management processes - coordinate interviews, candidate assessments, and communication throughout the selection process.
• Maintain applicant databases and up to date recruitment status.
• Liaise with hiring managers and consultants to understand staffing needs linked to ongoing or upcoming projects.

Onboarding & Offboarding:

• Manage onboarding processes including documentation, office arrangements, and IT/desk setup.
• Facilitate smooth transitions for new hires and ensure alignment with company and client project expectations.
• Support offboarding procedures, exit processes, timely deactivation of employee status from all required internal and external channels/ portals, and documentation in compliance with the labor law.

• Ensure compliance with Saudi labor laws and government platforms including GOSI, Muqeem, Qiwa, Mudad, and the Ministry of Human Resources.
• Monitor Saudization goals and contribute to compliance-related reporting.

• Bachelor’s degree in Human Resources/ Business Administration, or a related field.
• 4–6 years of experience in a combined office management and HR role, ideally within a consultancy, professional services, or project-driven company.
• Strong working knowledge of Saudi labor law (GOSI, Qiwa, Muqeem, Mudad).
• Excellent multitasking and time management skills; able to prioritize in dynamic environments.
• Proficiency in Microsoft Office Suite.
• Excellent communication skills in English and Arabic.
• High level of integrity, professionalism, and discretion in handling confidential matters.
• Familiarity with Saudization requirements, HRDF programs, and government employment incentives.

We welcome applications from all people – including those with severe disabilities – who are enthusiastic about our tasks and want to use their talent to help us move forward. That alone counts and not age, gender, sexual orientation or gender identity, origin, religion, or physical characteristics.