Executive Administrator

CATRION; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in Saudi Arabia is seeking an Executive Administrator to support senior leadership with high-quality administrative and coordination tasks. Responsibilities include preparing executive-level presentations, managing schedules and communication, and coordinating with various stakeholders. The ideal candidate will possess a Bachelor's degree, strong command of English, and at least 6–8 years of relevant experience. This role demands high attention to detail, discretion, and effective organizational skills.

Qualifications

• Minimum of 6–8 years of progressive experience in executive or senior administrative roles.
• Proven experience in an executive or senior administrative role.

Responsibilities

• Provide high-level administrative and operational support to senior executive leadership.
• Prepare executive-level presentations, reports, and briefing materials.
• Manage calendars, meetings, travel arrangements, and correspondence efficiently.
• Coordinate cross-functional initiatives and follow up on action items.
• Draft, review, and edit professional documents.

Skills

Excellent command of English

PowerPoint expertise

Organizational skills

Attention to detail

Time management

Education

Bachelor’s degree in Business Administration or related

Job description

Role Purpose

The purpose of the Executive Administrator role is to enable senior leadership to operate efficiently by providing high-quality administrative, coordination, and communication support. The role focuses on delivering professionally crafted presentations, ensuring clear and accurate English communication, and maintaining strong organization of priorities, meetings, and follow-ups. Through attention to detail, discretion, and effective coordination, the role contributes to smooth day‑to‑day operations and supports informed decision‑making across stakeholders.

Key Responsibilities

• Provide high-level administrative and operational support to senior executive leadership
• Prepare executive-level presentations, reports, and briefing materials with high attention to detail and visual quality
• Manage calendars, meetings, travel arrangements, and correspondence efficiently
• Coordinate cross-functional initiatives and follow up on action items to ensure timely delivery
• Draft, review, and edit professional documents in advanced business English
• Act as a central point of coordination between internal and external stakeholders
• Maintain confidentiality and handle sensitive information with the highest level of professionalism

Required Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or a related field
• Proven experience in an executive or senior administrative role
• Excellent command of English (spoken and written) – mandatory
• Strong expertise in PowerPoint and executive presentations
• Strong organizational, time-management, and prioritization skills
• High level of professionalism, discretion, and attention to detail

Preferred Competencies

• Experience supporting senior executives or leadership teams
• Exposure to structured reporting, executive dashboards, and project tracking
• Ability to work under pressure and manage competing priorities effectively
• minimum of 6–8 years of progressive experience in executive or senior administrative roles