Document Controller (Saudi National)

Flip retail; Saudi Arabia; On-site; SAR 70,000 - 110,000; Full time

Job summary

Parsons in Saudi Arabia seeks a Document Controller to support the Construction Division with record control and clerical duties. The role focuses on managing and improving both paper and electronic document workflows for multiple projects.

The candidate should have a Bachelor's in Business Management or IT, plus 4 years of document control experience and strong English communication skills. Proficiency in CTS and MS Office is required.

Qualifications

• Bachelor's degree in Business Management, IT or related field.
• 4 years of document control and admin support experience.
• Ability to communicate effectively in English, both spoken and written.
• Strong skills in computer software, database systems, and document control processes.

Responsibilities

• Manage Construction Department record control system using CTS software and paper archive for multiple projects.
• Oversee paper flow, administration, dispatch, transfer and distribution to departments.
• Create and maintain digital document control procedures and indexing.
• Establish and maintain robust electronic document control systems for multiple projects.
• Handle electronic document records with various software applications.

Skills

Document control

English communication

Administrative support

Record management

Education

Bachelor's degree in Business Management/ IT or related field

Tools

CTS software

MS Word

MS Excel

Archiving systems

Job description

Document Controller (Saudi National)

Minimum Clearance Required to Beginning: Not Applicable/None

Job Description: Prepared to place your abilities to work with Technical or Engineering tasks? Are you terrific with individuals and have desire to strive to do the job? Parsons is looking for a candidate with a wish to boost the fabric of our neighborhood.

1. Principal Objective: The File Controller is a stipulation of the record control discipline which supports the Construction Division with a particular focus in providing management assistance, improving system files and digital record regulating procedure. Give management and also clerical support to ensure efficient Building and construction Division operations.
2. Organizational Connection: Participant of the Building and construction Division specialist sustaining the Building Department jobs. Records to the Section Supervisor. User Interfaces with Building Division team, Departments Supervisors, Supervisors as well as Engineers.
3. Significant Activities Executed:
   • Dealing with the Building and construction Department record control system utilizing the well-known CTS software program as well as paper copy of archiving system for numerous jobs.
   • Comprehensive knowledge of paper flow and also administration, dispatch, transfer and also distribution to different Departments.
   • Performing and also producing digital paper control procedures, numbering, archiving and getting.
   • Establishing as well as preserving strong electronic paper control system for multiple projects.
   • Handling electronic document records making use of different software application.
   • Strategy, arrange as well as implement system for reliable file processing of all communications, specialist records, layout documents, Building documents or various other interior or external papers.
   • Adhere to up with vendors/consultants regarding whether the emailed file has actually been gotten and also notify them of any kind of delay in response time.
   • Videotape maintaining of received as well as corresponded to the different experts and also various other contractors.
   • Maintain correct documents for all documents whether within or outside the RC.
   • Remove superseded drawings/ technological information, as well as change with even more present information from the site team.
   • Type document, reports main letter as needed by the Construction Division making use of both MS word and digital word-processing/spread sheet systems.
   • Do management liaison features between various other Departments and the Building Dept. & Sections Heads.
   • Evidence information as well as typewritten reports checks for proper format, punctuation, and also punctuation.
   • Photocopy files and also make distribution as needed per the Royal Compensation standard operating procedures.
   • Take care of phone conversation as needed.
4. Experience and Credentials: Bachelor's Degree in Business Management, IT or related field with 4 years of document control as well as admin support experience. The capacity to interact successfully in talked and composed English Language is important. Particular technological qualifications for the requisitioned setting are determined listed below: The prospect needs to have sound experience in making use of computer software application. Extensive understanding of file control data source systems. Outstanding management, communication, organization as well as interpersonal skills.