Document Controller - Project Records

Parsons; Riyadh; On-site; SAR 100,000 - 180,000; Full time

Job summary

Parsons Corporation in Riyadh, Saudi Arabia seeks an experienced Document Controller – Project Records to manage project documentation, control revisions, and drive orderly archiving. You will handle drawings, specifications, submittals, RFIs, and contracts, coordinating with clients, consultants, and internal teams to ensure traceable, compliant records.

Ideal candidates have 6+ years in document control within construction or engineering environments, with proficiency in EDMS (Aconex,

Qualifications

• Minimum 6 years of document control, records management, or project administration experience.
• Experience with engineering/construction documentation environments preferred.
• Familiarity with ISO quality management systems or similar compliance frameworks desirable.
• Proficient with electronic document management systems (EDMS) and common data environments.

Responsibilities

• Establish, implement, and maintain document control procedures, numbering systems, naming conventions, filing structures, and project registers.
• Receive, log, track, file, and distribute incoming/outgoing project documents including drawings, specifications, reports, submittals, RFIs, contracts, and correspondence.
• Ensure only current and approved document versions are circulated; superseded versions are marked, controlled, and archived.
• Maintain electronic and physical document registers with metadata, revision history, status updates, dates, recipients, and approvals.
• Manage document transmittals between clients, consultants, contractors, vendors, internal departments, and project delivery teams.
• Operate and administer EDMS and CDE platforms such as Aconex and SharePoint.
• Set up project folders, user permissions, workflows, templates, and document structures per requirements.
• Support users with uploads, downloads, searches, access requests, workflow issues, and basic system troubleshooting.
• Conduct periodic document control checks and EDMS audits for data integrity and compliance.
• Check documents before issuance for completeness, formatting, naming, revision control, approvals, and distribution accuracy.
• Coordinate document flow to support timely review, approval, response, and closeout with internal and external stakeholders.
• Prepare regular document status reports and overdue item summaries for project management.
• Organize and maintain archives for active and completed projects according to retention policies.
• Prepare client handover packages including final drawings, manuals, certificates, and as-built records.
• Maintain confidentiality and professional handling of sensitive project information.

Skills

Document control

Project records management

Technical documentation

EDMS administration

Common Data Environment

Aconex

SharePoint

Document registers

Revision control

Document numbering

Transmittals

Drawing control

RFI tracking

Submittal tracking

Contract correspondence

Document workflows

Metadata management

Document audits

ISO documentation

Confidential document handling

Administrative support

Education

High school diploma or equivalent

Post-secondary education in administration, records management, documentation, or related field

Job description

Document Controller - Project Records Job Snapshot: Role: Document Controller - Project Records, Location: Riyadh, Saudi Arabia, Industry: Construction, Function: Documentation-Technical Writing, Experience: Minimum 6 years document control experience, Job Type: Full-time.

Job Overview

Document Controller – Project Records in Riyadh, Saudi Arabia is a construction opportunity with Parsons Corporation for an experienced documentation professional who can manage project records, document workflows, revision control, transmittals, and electronic document management systems. The role supports efficient project delivery by keeping drawings, specifications, reports, submittals, RFIs, contracts, correspondence, approvals, and closeout records accurate, traceable, properly archived, and available to the right stakeholders when needed.

Key Responsibilities

• Establish, implement, and maintain document control procedures, numbering systems, naming conventions, filing structures, and project registers.
• Receive, log, track, file, and distribute incoming and outgoing project documents including drawings, specifications, reports, submittals, RFIs, contracts, correspondence, and transmittals.
• Ensure only current and approved document versions are circulated, while superseded versions are clearly marked, controlled, and archived.
• Maintain electronic and physical document registers with accurate metadata, revision history, status updates, dates, recipients, and approval information.
• Manage document transmittals between clients, consultants, contractors, vendors, internal departments, and project delivery teams.
• Operate and administer electronic document management systems and common data environments such as Aconex, SharePoint, or similar platforms.
• Set up project folders, user permissions, workflows, templates, and document structures in line with company and client requirements.
• Support users with document uploads, downloads, searches, access requests, workflow issues, and basic system troubleshooting.
• Conduct periodic document control checks and EDMS audits to confirm data integrity, consistency, completeness, and compliance with approved standards.
• Check documents before issuance for completeness, correct formatting, naming rules, revision control, required approvals, and distribution accuracy.
• Support quality management system requirements, ISO-related documentation, compliance reviews, inspections, audits, and management reporting.
• Coordinate document flow between internal teams and external parties to support timely review, approval, response, and closeout.
• Monitor overdue reviews, pending approvals, action items, and document-related queries, then follow up with responsible stakeholders.
• Prepare regular document status reports, overdue item summaries, workflow updates, and key document control metrics for project management.
• Support project teams with document retrieval, records searches, information requests, and controlled access to project files.
• Organize and maintain archives for active and completed projects in line with approved retention policies and project closeout requirements.
• Prepare client handover packages including final approved drawings, manuals, certificates, as-built documents, records, and supporting documentation.
• Ensure all final and as-built documents are properly labeled, indexed, stored, and available for long-term reference.
• Handle confidential and sensitive documentation with discretion, accuracy, and professional care.

Ideal Profile

• High school diploma or equivalent is required.
• Post‑secondary education in administration, records management, documentation, or a related field is an advantage.
• Minimum 6 years of experience in document control, records management, project administration, or administrative support.
• Experience in engineering, construction, oil and gas, utilities, infrastructure, or similar project‑based environments is preferred.
• Practical experience using an electronic document management system or common data environment.
• Previous experience as a Document Controller on large‑scale projects, PMO environments, or engineering programmes is preferred.
• Familiarity with document control standards, project records management, revision control, transmittals, and controlled distribution.
• Basic understanding of engineering and construction documentation such as drawings, specifications, RFIs, submittals, method statements, reports, and certificates.
• Exposure to ISO quality management systems or similar compliance frameworks is desirable.
• Strong attention to detail with excellent accuracy, organization, and follow‑through.
• Proficient in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Able to manage large volumes of documents and data in a structured, traceable, and deadline‑driven manner.
• Good written and verbal communication skills.
• Able to prioritize tasks, respond to urgent document requests, and work under pressure.
• Customer‑service mindset when supporting project teams, clients, contractors, consultants, and external stakeholders.
• High level of confidentiality, professionalism, and accountability when managing controlled project information.

Skills Set

• Document control
• Project records management
• Technical documentation
• EDMS administration
• Common Data Environment
• Aconex
• SharePoint
• Document registers
• Revision control
• Document numbering
• Filing systems
• Transmittals
• Drawing control
• Specification control
• RFI tracking
• Submittal tracking
• Contract correspondence
• Document workflows
• Metadata management
• Document audits
• Quality management systems
• ISO documentation
• Compliance records
• Handover documentation
• As‑built records
• Project closeout files
• Archive management
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Stakeholder coordination
• Report preparation
• Confidential document handling
• Administrative support

Why Join Us

This role gives an experienced Document Controller the opportunity to support major project delivery in Riyadh through accurate records management, strong document control, and reliable information flow. The position offers exposure to large‑scale engineering and construction documentation, client and contractor coordination, electronic document management systems, quality compliance, and project closeout processes. It is a strong fit for a detail‑focused professional who wants to build long‑term value in project documentation within a respected global infrastructure organization.

About the Company

Parsons Corporation is a global engineering, infrastructure, construction management, and project delivery company supporting major transportation, urban development, utilities, public realm, and construction programmes. In Saudi Arabia, Parsons contributes to large‑scale development through technical expertise, project controls, document management, quality systems, safety leadership, and practical delivery support that help create reliable and future‑ready infrastructure.