Document Controller - Project Records Management

Parsons; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

Parsons in Riyadh, Saudi Arabia, seeks a Document Controller for Project Records Management. The role will manage receipt, registration, distribution, storage, tracking, retrieval, and archiving of project records across the lifecycle. Requires hands-on EDMS and Primavera Contract Management experience.

The position handles client, consultant, contractor, and Parsons workflows, ensuring compliance with procedures and standards while maintaining traceability and audit-ready records.

Qualifications

• Diploma or bachelor’s degree in any relevant field.
• Minimum five years of document-control and tracking experience.
• At least three years of practical experience using an Electronic Document Management System.
• Experience with Primavera Contract Management is strongly preferred.
• Knowledge of document control from project initiation through final closeout.
• Ability to manage records across several concurrent projects or work packages.

Responsibilities

• Receive, register, and distribute incoming project documents.
• Convert approved records into PDF for electronic circulation.
• Upload documentation to the client’s contract-management system.
• Record and issue outgoing correspondence through the correct channels.
• Maintain a hard-copy reference library for controlled project records.
• Organize files to support quick, accurate, and authorized retrieval.
• Use Primavera Contract Management to track and manage documents.
• Update document status, revision information, ownership, and response dates.
• Register correspondence, technical reports, and payment requisitions.
• Process Variation Orders, Site Instructions, Punch Lists, and Non-Conformance Reports.
• Track submittals, Safety Reports, and Requests for Change.
• Maintain records of meeting minutes, progress photographs, contractual issues, and drawings.

Skills

Document-control procedures

Primavera Contract Management

Electronic Document Management Systems

PDF document processing

Correspondence registration

Drawing control

Revision management

Submittal tracking

Audit-trail maintenance

Education

Bachelor's degree

Diploma or relevant field

Tools

Primavera Contract Management

Electronic Document Management System

Job description

Document Controller - Project Records Management

Role: Document Controller - Project Records Management

Location: Riyadh, Saudi Arabia

Industry: Construction

Function: Filing-Records Management

Experience: Minimum 5 years

Job Type: Full-time

Parsons is hiring a Document Controller - Project Records Management in Riyadh, Saudi Arabia for a project-support role within the Construction industry. The controller will manage the receipt, registration, distribution, storage, tracking, retrieval, and archiving of project records throughout the delivery lifecycle. The position requires practical experience with electronic document-management systems and Primavera Contract Management. The successful candidate will maintain accurate information across client, consultant, contractor, and Parsons workflows while ensuring compliance with approved procedures and document-control standards.

Country: Saudi Arabia City: Riyadh Industry: Construction Function: Filing-Records Management Salary: 6000-10000 SAR per month Estimated salary range based on similar jobs in Riyadh; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Any Job Type: Full-time

Major projects generate large volumes of drawings, correspondence, submissions, reports, instructions, photographs, and commercial records. If these documents are incorrectly registered, distributed, or revised, teams may rely on outdated information and create contractual or construction risks. The Document Controller will provide the structured records system needed to maintain traceability and timely access. Reliable tracking and reporting will help project teams respond to outstanding actions, protect the formal audit trail, and prepare complete closeout records.

Key Responsibilities

• Receive, scan, register, and distribute incoming project documents.
• Convert approved records into PDF format for electronic circulation.
• Upload documentation to the client 's contract-management system.
• Record and issue outgoing correspondence through the correct channels.
• Maintain a hard-copy reference library for controlled project records.
• Organize files to support quick, accurate, and authorized retrieval.
• Use the current approved version of Primavera Contract Management.
• Update document status, revision information, ownership, and response dates.
• Register correspondence, technical reports, and payment requisitions.
• Process Variation Orders, Site Instructions, Punch Lists, and Non-Conformance Reports.
• Track submittals, Safety Reports, and Requests for Change.
• Maintain records of meeting minutes, progress photographs, contractual issues, and drawings.
• Monitor outstanding reviews, approvals, actions, and stakeholder responses.
• Follow up with responsible parties before document deadlines expire.
• Produce periodic reports showing overdue correspondence and unresolved actions.
• Apply standardized client forms and reporting templates.
• Coordinate document workflows with the client operations and maintenance system.
• Support information integration between the client, project-management consultants, and contractors.
• Verify document numbering, titles, revisions, dates, and distribution lists.
• Prevent superseded or unauthorized documents from remaining in active circulation.
• Maintain confidentiality and control access to restricted information.
• Support project teams with document searches and status inquiries.
• Ensure records comply with project procedures and document-control standards.
• Prepare files for audits, completion, closeout, and final archiving.
• Maintain a complete and traceable record of project communications.

Ideal Profile

• Diploma or bachelor 's degree in any relevant field.
• Minimum five years of document-control and tracking experience.
• At least three years of practical experience using an Electronic Document Management System.
• Experience with Primavera Contract Management is strongly preferred.
• Knowledge of document control from project initiation through final closeout.
• Ability to manage records across several concurrent projects or work packages.
• Experience within an integrated project-services environment.
• Strong understanding of correspondence, submittal, drawing, and approval workflows.
• Proficiency in spoken and written English.
• Good general computer and office-software skills.
• Strong organizational and time-management abilities.
• High level of accuracy and attention to detail.
• Ability to coordinate effectively with multidisciplinary stakeholders.
• Familiarity with construction or engineering documentation is advantageous.
• Ability to work collaboratively while independently managing assigned records.

Skills Set

• Document-control procedures
• Primavera Contract Management
• Electronic Document Management Systems
• Contract-management systems
• PDF document processing
• Correspondence registration
• Drawing control
• Revision management
• Submittal tracking
• Payment-requisition records
• Variation Orders
• Site Instructions
• Punch Lists
• Non-Conformance Reports
• Safety-report tracking
• Requests for Change
• Meeting-minute records
• Progress-photograph management
• Outstanding-action reports
• Hard-copy filing
• Digital archiving
• Document numbering
• Distribution control
• Audit-trail maintenance
• Closeout documentation
• Stakeholder coordination

Why Join Us

This role provides broad exposure to technical, commercial, quality, and construction documentation within a major project environment. It offers the opportunity to develop advanced knowledge of formal contract workflows and digital information systems. The position creates a strong pathway toward senior document control, information management, and project-administration roles within Saudi Arabia 's growing Construction market.

About the Company

Parsons Corporation delivers engineering, construction supervision, and program-management services for complex infrastructure and development projects. Its project teams rely on structured information management and accurate records to support coordinated and accountable delivery.