Document Controller (Saudi National) – ADM-04-02

dao-badran; Riyadh; On-site; SAR 90,000 - 120,000; Full time

Job summary

dao-badran is seeking a Document Controller to coordinate and maintain document control activities across projects in Saudi Arabia. You will manage technical documents, drawings, and commercial correspondence, ensuring controlled copies reach the right staff and that records are well organized.

Ideal candidates have at least four years of experience, proficiency in English, and hands-on experience with Aconex or similar DMS. Strong MS Office and project management tool skills are required.

Qualifications

• Diploma or degree in a relevant field; Bachelor’s degree is an advantage.
• Minimum of four years of experience in document control or a similar role.
• Experience with document management systems (e.g., Aconex, DMS).
• Proficiency in MS Office Suite and project management tools (MS Project, Primavera).

Responsibilities

• Coordinate, implement, and maintain document control activities including technical documents, drawings, and commercial correspondence.
• Ensure controlled copies of the latest approved documents and drawings are distributed to staff.
• Manage document control processes per procedures, including numbering, formatting, issuance, review, and archiving.
• Process incoming documentation and manage internal distribution and archiving (e.g., registration in Aconex).
• Maintain updated records of all approved documents and drawings and document their distribution.
• Ensure proper identification, distribution, and storage of all drawings and documentation.
• Prepare, collate, and issue documents and registers as required.
• Standardize forms and templates across projects.
• Establish and maintain the Master Document Register with the project team.
• Maintain important correspondences and control critical documents, records, and reports.
• Prepare presentations, spreadsheets, graphs, and charts for management meetings.
• Handle other related activities as directed by the department.

Skills

Communication

Analytical Skills

Planning & Organizing

Follow up

Team Collaboration

Reception Duties

Stationery & Supplies Management

Company Policy Compliance

Education

Bachelor’s degree or diploma in a relevant field

Tools

Aconex

DMS

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Project

Primavera

Job description

JOB SUMMARY

The Document Controller is responsible for coordinating, implementing, and maintaining all activities related to document control procedures, including managing technical documents, drawings, and commercial correspondence. This role ensures compliance with established standards and supports the project team by maintaining accurate records and facilitating efficient documentation processes.

DUTIES & RESPONSIBILITIES

• Coordinate, implement, and maintain document control activities, including technical documents, drawings, and commercial correspondence.
• Ensure controlled copies of the latest approved documents and drawings are distributed to the appropriate staff.
• Manage document control processes in line with established procedures or standards, including numbering, formatting, issuance, review, dispatch, recording, and archiving.
• Process incoming documentation, such as registration in Aconex, and manage internal distribution and archiving.
• Maintain updated records of all approved documents and drawings and clearly document their distribution.
• Ensure proper identification, distribution, and storage of all drawings and documentation.
• Assist in preparing, collating, and issuing documents and registers as required.
• Standardize the use of forms and templates across projects.
• Establish and maintain the Master Document Register in collaboration with the project team.
• Maintain important correspondences and control critical documents, records, and reports.
• Prepare presentation documents, spreadsheets, graphical representations, and charts for board meetings and other management functions.
• Handling any other work related activities as per the direction of the department

COMMUNICATION

WITHIN THE COMPANY

Collaborate with the project team and other departments as required.

EDUCATION

Relevant diploma or degree (Bachelor’s degree is an advantage).

Proficiency in English, both written and oral.

EXPERIENCE

A minimum of four years of experience.

SPECIAL FACTORS / COMPETENCIES

• Strong understanding of modern office practices, procedures, and equipment.
• Expertise in document management systems (e.g., Aconex, DMS).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Microsoft Project, Primavera).

COMPETENCIES (BASIC, INTERMEDIATE, ADVANCED) & KPI’S

Behavioral | Level | Technical | Level | KPI’s | Prof. Knowledge

• Communication | Int. | Admin related tasks | Int. | Average Response Time | Documentation
• Analytical Skills | Int. | Trained on DC Policies % | Int. | Reservations & Travel Bookings | DM Software
• Planning & Organizing | Int. | Projects Document Management | Int. | GM Affairs & Bookings | Engineering Projects
• Follow up | Int. | Aconex or Similar Platforms Usage | Int. | Documents Rejected %
• Team Collaboration | Int. | Support to Project Managers (PMs) | Int. | Accuracy
• Stationery & Supplies Management | Int. | Company Policy Compliance
• Company Storage Management | Int. | Attendance (Hrs late)
• Reception Duties | Int.