Senior Document Controller - Project Records

Parsons; Riyadh; On-site; SAR 89,000 - 145,000; Full time

Job summary

Parsons Corporation in Riyadh, Saudi Arabia seeks a Senior Document Controller to manage project records, filing systems, and logs. You will register correspondence, submittals, and information requests, ensuring compliance with document-control requirements and contract standards.

You will lead workflows, maintain audit trails, and guide other users in electronic document-management tools, including Aconex, to support audits, closeouts, and handovers on a major public-realm program.

Qualifications

• Minimum three years of relevant work experience.
• At least three years of practical document-control experience.
• An equivalent combination of formal education and professional experience may be considered.
• Strong working knowledge of Electronic Document Management Systems.
• Practical experience with Aconex is preferred.
• Knowledge of construction-document review and approval workflows.
• Experience managing requests for information and contractor submittals.
• Understanding of corporate document-management policies and procedures.
• Familiarity with databases and project-related software.
• Ability to work in a lead capacity and guide other system users.
• Strong written and verbal communication skills.
• Detailed knowledge of filing, revision, distribution, and records-control processes.
• Ability to train colleagues in electronic document-management tools.
• Strong organizational ability, accuracy, and attention to detail.
• Previous involvement in a comparable construction or infrastructure project is preferred.
• EMC or ARMA membership or certification would be advantageous.

Responsibilities

• Establish and maintain organized filing systems and document schedules.
• Register correspondence, reports, bulletins, submissions, and responses.
• File incoming and outgoing documents in the approved project structure.
• Maintain accurate logs for reports, communications, and technical records.
• Process contractor submittals through established review workflows.
• Register and track requests for information.
• Check submissions for completeness and compliance with document-control requirements.
• Support technical teams in reviewing contractor documents against contract requirements.
• Record reviewer comments, response status, due dates, and final disposition.
• Assist with administrative reviews of construction documentation.
• Support comparison and coordination of requests for information, submissions, and design records.
• Help confirm that construction documentation reflects approved design intent.
• Develop simple and consistent electronic file structures.
• Apply naming, numbering, revision, and metadata requirements.
• Implement controls that make communication and workflow procedures easy to follow.
• Monitor outstanding reviews and follow up with responsible team members.
• Prevent superseded documents from remaining in active circulation.
• Maintain traceable records of document revisions and approvals.
• Administer project records using Aconex or another approved electronic system.
• Support database accuracy and structured project-information retrieval.
• Train project users in document-management software and procedures.
• Provide lead-level guidance on filing, submission, and communication protocols.
• Prepare document-status reports and outstanding-action summaries.
• Support audits, project closeout, archiving, and handover activities.
• Maintain confidentiality and controlled access to sensitive project information.

Skills

Senior document control

Electronic Document Management Systems

Aconex

Contractor-submittal processing

Request-for-information tracking

Construction-document review

Correspondence registration

Document-status logs

File-structure development

Document naming and numbering

Revision control

Metadata management

Review-workflow administration

Response tracking

Design-intent records

Document-distribution control

Database concepts

Project-record retrieval

User training

Audit-trail maintenance

Outstanding-action reporting

Controlled access

Project closeout

Records archiving

Tools

Aconex

Job description

Senior Document Controller - Project Records Job Snapshot Role: Senior Document Controller - Project Records Location: Riyadh, Saudi Arabia Industry: Construction Function: Filing-Records Management Experience: Minimum 3 years Job Type: Full-time

Job Details Country: Saudi Arabia City: Riyadh Industry: Construction Function: Filing-Records Management Salary: 8000-13000 SAR per month Estimated salary range based on similar jobs in Riyadh; please confirm the final offer with the employer. Gender: Any Candidate Nationality: Saudi National Job Type: Full-time

Role Context

A major public-realm program produces large volumes of drawings, reports, correspondence, requests for information, contractor submittals, and review comments. Effective delivery depends on each record being correctly identified, distributed, tracked, and retrieved. The Senior Document Controller will provide a consistent information-management structure for these communications. Clear workflows and accurate status logs will reduce response delays, maintain accountability, and protect the project 's formal audit trail.

Key Responsibilities

• Establish and maintain organized filing systems and document schedules.
• Register correspondence, reports, bulletins, submissions, and responses.
• File incoming and outgoing documents in the approved project structure.
• Maintain accurate logs for reports, communications, and technical records.
• Process contractor submittals through established review workflows.
• Register and track requests for information.
• Check submissions for completeness and compliance with document-control requirements.
• Support technical teams in reviewing contractor documents against contract requirements.
• Record reviewer comments, response status, due dates, and final disposition.
• Assist with administrative reviews of construction documentation.
• Support comparison and coordination of requests for information, submissions, and design records.
• Help confirm that construction documentation reflects approved design intent.
• Develop simple and consistent electronic file structures.
• Apply naming, numbering, revision, and metadata requirements.
• Implement controls that make communication and workflow procedures easy to follow.
• Monitor outstanding reviews and follow up with responsible team members.
• Prevent superseded documents from remaining in active circulation.
• Maintain traceable records of document revisions and approvals.
• Administer project records using Aconex or another approved electronic system.
• Support database accuracy and structured project-information retrieval.
• Train project users in document-management software and procedures.
• Provide lead-level guidance on filing, submission, and communication protocols.
• Prepare document-status reports and outstanding-action summaries.
• Support audits, project closeout, archiving, and handover activities.
• Maintain confidentiality and controlled access to sensitive project information.

Ideal Profile

• Minimum three years of relevant work experience.
• At least three years of practical document-control experience.
• An equivalent combination of formal education and professional experience may be considered.
• Strong working knowledge of Electronic Document Management Systems.
• Practical experience with Aconex is preferred.
• Knowledge of construction-document review and approval workflows.
• Experience managing requests for information and contractor submittals.
• Understanding of corporate document-management policies and procedures.
• Familiarity with databases and project-related software.
• Ability to work in a lead capacity and guide other system users.
• Strong written and verbal communication skills.
• Detailed knowledge of filing, revision, distribution, and records-control processes.
• Ability to train colleagues in electronic document-management tools.
• Strong organizational ability, accuracy, and attention to detail.
• Previous involvement in a comparable construction or infrastructure project is preferred.
• EMC or ARMA membership or certification would be advantageous.

Skills Set

• Senior document control
• Electronic Document Management Systems
• Aconex
• Contractor-submittal processing
• Request-for-information tracking
• Construction-document review
• Correspondence registration
• Report filing
• Document-status logs
• File-structure development
• Document naming and numbering
• Revision control
• Metadata management
• Review-workflow administration
• Response tracking
• Design-intent records
• Document-distribution control
• Database concepts
• Project-record retrieval
• User training
• Audit-trail maintenance
• Outstanding-action reporting
• Controlled access
• Project closeout
• Records archiving

Why Join Us

This role offers lead-level responsibility for the information workflows supporting a prominent Diriyah public-realm program. The varied project scope provides valuable exposure to multidisciplinary construction records, contractor submissions, design coordination, and electronic document systems. The position creates a strong pathway toward document-control lead, information-management, and project-administration roles within Saudi Arabia 's growing Construction market.

About the Company

Parsons Corporation provides engineering, construction supervision, and program-management services for major infrastructure and urban developments. Its project teams rely on accurate document control and structured information workflows to support coordinated delivery.