Document Controller - (100560)

hudsonmanpower; Saudi Arabia; On-site; SAR 30,466 - 36,493; Full time

Job summary

hudsonmanpower is seeking a Document Controller to manage maintenance and project documents, ensuring accuracy, proper review, and timely distribution to support operations and audits.

You will maintain electronic and hard-copy records, control document revisions, liaise with site teams, and assist in audits and reporting. Minimum 5 years' experience in industrial environments and proficiency in MS Office and DMS/EDMS are required.

Qualifications

• Minimum 5 years of experience as a Document Controller.
• Experience in maintenance, industrial, oil & gas, or petrochemical environments preferred.
• Proven experience handling technical documentation such as equipment manuals, P&IDs, preventive maintenance records, technical and inspection reports.
• Familiarity with Document Management Systems (DMS / EDMS).
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Document Control & Management: Control, register, receive, distribute, and archive all maintenance-related documents including drawings, manuals, procedures, work orders, inspection reports, and technical records.
• Maintain proper document numbering, classification, and filing systems for easy retrieval.
• Ensure only latest approved revisions of documents are issued and used at site.
• Version Control & Compliance: Track document revisions, approvals, comments, and transmittals.
• Maintain strict version control to avoid use of obsolete documents.
• Ensure documents comply with approved document control procedures and quality requirements.
• Coordination & Interface: Coordinate with maintenance, engineering, and project teams to collect, update, and close documentation.
• Follow up with concerned departments for pending documents, approvals, and revisions.
• Support smooth information flow between site teams and management.
• Electronic & Hard Copy Records: Maintain electronic document management systems (DMS/EDMS) and hard-copy filing systems.
• Ensure documents are securely stored, backed up, and protected against loss or damage.
• Control access to sensitive and confidential documents.
• Audit & Reporting Support: Provide required documents during audits, inspections, and compliance reviews.
• Prepare document status reports, transmittal logs, and document registers for management review.
• Support maintenance schedules and project timelines through timely document availability.

Skills

Document control

DMS/EDMS

MS Office

Coordination

Attention to detail

Tools

MS Office

Job description

Document Controller

Department: TS – MSS Employment Type: FTC on Rolls / Work Visa Duty Hours: 08 Hours per Day | 6 Days per Week Location: As per Project Requirement Salary: SAR 3,000 + FAT (as applicable)

Job Summary

The Document Controller is responsible for managing, controlling, and maintaining all maintenance and project-related documentation in accordance with approved document control procedures and quality standards. The role ensures that documents are accurate, up to date, properly reviewed, distributed, and readily accessible to support maintenance operations, audits, and compliance requirements.

Key Responsibilities

1. Document Control & Management

Control, register, receive, distribute, and archive all maintenance-related documents including drawings, manuals, procedures, work orders, inspection reports, and technical records.

Maintain proper document numbering, classification, and filing systems for easy retrieval.

Ensure only latest approved revisions of documents are issued and used at site.

2. Version Control & Compliance

Track document revisions, approvals, comments, and transmittals.

Maintain strict version control to avoid use of obsolete documents.

Ensure documents comply with approved document control procedures and quality requirements.

3. Coordination & Interface

Coordinate with maintenance, engineering, and project teams to collect, update, and close documentation.

Follow up with concerned departments for pending documents, approvals, and revisions.

Support smooth information flow between site teams and management.

4. Electronic & Hard Copy Records

Maintain electronic document management systems (DMS/EDMS) and hard-copy filing systems.

Ensure documents are securely stored, backed up, and protected against loss or damage.

Control access to sensitive and confidential documents.

5. Audit & Reporting Support

Provide required documents during audits, inspections, and compliance reviews.

Prepare document status reports, transmittal logs, and document registers for management review.

Support maintenance schedules and project timelines through timely document availability.

Qualification & Experience

• Minimum 5 years of experience as a Document Controller.
• Experience in maintenance, industrial, oil & gas, or petrochemical environments preferred.
• Proven experience handling technical documentation such as equipment manuals, P&AIDs, preventive maintenance records, technical and inspection reports.
• Familiarity with Document Management Systems (DMS / EDMS).
• Proficiency in MS Office (Word, Excel, Outlook).

Skills & Competencies

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently and under pressure.
• Understanding of maintenance workflows and technical documentation.