Document Controller

AEGEAN M E P SWIMMING POOLS INSTALLATION L.L.C; Jeddah; On-site; SAR 78,000 - 112,000; Full time

Job summary

AEGEAN M E P SWIMMING POOLS INSTALLATION L.L.C in Jeddah seeks an experienced Document Controller to manage construction project documentation, drawings, submittals, RFIs and logs, ensuring accuracy and timely delivery.

The role emphasizes implementing robust document control systems, coordinating with PMs, QA/QC and site teams, and maintaining secure electronic and physical filing while complying with ISO standards.

Qualifications

• Bachelor's degree or diploma in a related field.
• 3–8 years of experience as a Document Controller in construction.
• Experience on building construction, infrastructure, MEP, civil or industrial projects.
• Experience using document management systems such as Aconex, Procore, EDMS, SharePoint.
• Strong organizational and communication skills.
• Saudi Arabia/GCC construction experience preferred.
• Valid Saudi driving license preferred.

Responsibilities

• Manage and maintain all construction project documentation including drawings, submittals, RFIs, WIRs, method statements and records.
• Establish and maintain an efficient document control system for construction projects.
• Receive, register, distribute, track and archive project documents.
• Maintain document registers, transmittals, drawing logs and correspondence logs.
• Ensure proper numbering, filing, updating and storage of documents according to procedures.
• Control issuance, revision and distribution of drawings and technical docs.
• Coordinate with PMs, site engineers, QA/QC, consultants, subcontractors, suppliers and clients.
• Monitor approval status and follow up on pending documents to support schedules.
• Prepare document transmittals and maintain records of all project correspondence.
• Maintain electronic and hard-copy filing systems with security and confidentiality.
• Support site teams with access to latest approved drawings and docs.
• Assist in preparing handover files, O&M manuals and close-out documentation.
• Ensure compliance with ISO requirements and company procedures.
• Perform regular audits to verify document accuracy and version control.

Skills

Document control

Coordination

MS Office

Attention to detail

Communication

Quality documentation

Record-keeping

Education

Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or a related field

3-8 years of experience as a Document Controller in construction projects

Tools

Aconex

Procore

EDMS

SharePoint

Job description

Key Responsibilities

• Manage and maintain all construction project documentation including engineering drawings shop drawings material submittals RFIs WIRs method statements and technical documents
• Establish and maintain an efficient document control system for construction projects
• Receive register distribute track and archive incoming and outgoing project documents
• Maintain document registers transmittals drawing logs correspondence logs and technical submittal records
• Ensure all project documents are properly numbered filed updated and stored in accordance with company procedures
• Control the issuance revision and distribution of construction drawings and technical documentation
• Coordinate with Project Managers Site Engineers QA QC Engineers consultants subcontractors suppliers and clients regarding document submissions and approvals
• Monitor document approval status and follow up on pending documents to support project schedules
• Prepare document transmittals and maintain accurate records of all project correspondence
• Maintain both electronic and hard-copy filing systems while ensuring document security and confidentiality
• Support site teams by ensuring they have access to the latest approved drawings and project documents
• Assist in preparing project reports handover documents operation maintenance O M manuals and project close-out documentation
• Ensure compliance with company document control procedures quality standards and ISO requirements
• Perform regular audits to verify document accuracy completeness and version control

Qualifications & Skills

• Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or a related field
• Minimum 3–8 years of experience as a Document Controller in construction projects
• Proven experience working on building construction, infrastructure, MEP, civil engineering, or industrial construction projects
• Previous Saudi Arabia or GCC construction experience is highly preferred
• Strong knowledge of construction documentation, engineering drawings, document control procedures, and project management processes
• Experience handling shop drawings, material submittals, RFIs, method statements, WIRs, MIRs, inspection reports, QA/QC documentation, and project correspondence
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience using document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms is an advantage
• Excellent organizational, communication, and coordination skills
• High attention to detail with strong document management and record-keeping abilities
• Ability to work under pressure and manage multiple construction projects simultaneously
• Knowledge of Saudi construction standards and documentation requirements is an advantage
• Valid Saudi Arabian driving license is preferred

Preferred Experience

• Experience working for construction contractors, engineering companies, or project management firms
• Familiarity with Saudi authority documentation and approval processes
• Experience supporting remote construction sites and multiple project locations
• Knowledge of ISO 9001 document control procedures
• Experience preparing project handover files, O&M manuals, and close-out documentation
• Familiarity with QA/QC documentation, HSE records, and construction project reporting