Administrative Supervisor

SupportFinity™; Makkah Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A dynamic corporate environment in Saudi Arabia is seeking an Administrative Supervisor responsible for overseeing the operations of the administrative team. The ideal candidate should have 3-4 years of supervisory experience, demonstrate leadership and team development capabilities, and possess advanced problem-solving and communication skills in both Arabic and English. This role involves optimizing operations, budget management, and fostering a culture of continuous improvement to enhance organizational effectiveness.

Qualifications

• 3-4 years in administrative supervisory role or similar leadership position.
• Documented experience managing administrative teams effectively.
• Fluency in Arabic and English for diverse stakeholder interactions.

Responsibilities

• Oversee daily operations of the administrative team.
• Develop and optimize administrative policies and procedures.
• Mentor team members and promote professional growth.
• Manage resource allocation and budgetary constraints.
• Provide tailored administrative solutions across departments.
• Conduct performance reviews and give constructive feedback.
• Identify and solve challenges within administrative processes.
• Maintain documentation in line with compliance requirements.
• Facilitate communication between management and administrative teams.

Skills

Team management

Communication

Process improvement

Leadership

Budget management

Problem-solving

Analytical thinking

Organizational skills

Tools

Office management applications

Project management tools

Data analysis techniques

Job description

The Administrative Supervisor is a pivotal leadership role tasked with the comprehensive oversight and coordination of the daily operations of the administrative team within a corporate environment. This position demands a highly skilled professional with advanced competencies in team management, communication, and process improvement, who can effectively foster a culture of innovation and continuous improvement. The individual will lead efforts to enhance organizational efficiency through the strategic management of administrative functions such as scheduling, reporting, budget oversight, and compliance. A key focus will be on motivating and securing the professional development of team members, while maintaining high standards of operational effectiveness. The ideal candidate will also exhibit exceptional organizational skills, critical thinking capabilities, and a keen attention to detail, enabling proactive problem-solving in addressing administrative challenges and ensuring alignment with broader organizational objectives.

Job Requirements

• A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
• Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
• Advanced knowledge of office management applications, project management tools, and data analysis techniques.
• Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
• Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
• Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
• Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
• Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
• Prior experience in process improvement or streamlining workflows to enhance operational efficiency.

Job Responsibilities

• Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
• Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
• Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
• Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
• Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
• Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
• Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
• Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
• Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.

Required Skills

• Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
• Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
• Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
• High level of proficiency in office software applications, project management tools, and data analysis platforms.
• Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
• Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
• Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
• Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
• High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.