Senior Executive Assistant to the CEO – Startup Environment

Scale Up Recruiting Partners; A distancia; MXN 200,000 - 400,000; A tiempo parcial

Descripción de la vacante

A dynamic recruiting firm is seeking an Executive Assistant to support the CEO in a fast-paced environment. This fully remote role requires excellent organizational skills and proactive communication. The ideal candidate will manage the CEO's calendar, inbox, and assist with various tasks. Candidates from LATAM are preferred, particularly those aligned to Pacific Time. This is a fantastic opportunity for someone looking to contribute to a rapidly growing platform.

Formación

• Experienced Executive Assistant supporting senior leaders, ideally in a fast-paced environment.
• Must be highly organized and proactive, with strong judgment.
• Excellent skills in written English and overall communication.

Responsabilidades

• Manage the CEO’s calendar, scheduling, and prioritizing meetings.
• Handle the CEO’s inbox and follow up on commitments.
• Support basic business execution tasks and coordinate across teams.

Conocimientos

Organizational skills

Proactive communication

Time management

Discretion with sensitive information

Strong judgment

Excellent written English

Herramientas

Google Workspace

Slack

ClickUp

HubSpot

Descripción del empleo

Hey! We’re Scale Up and our client is looking to hire an Executive Assistant to support the CEO (PST time zone) 🚀

Employment Details

• Type of Employment: Contractor (Long-term)
• Work Modality: 100% Remote
• Work Schedule: Full-time
• Time Zone: Pacific Time (West Coast) – availability until 6:00 PM PT
• Location: LATAM

About Our Client

Our client is redefining how companies go to market through partnerships. Partnerships drive 30–50% of company revenue, yet most partner teams are still relying on spreadsheets, email chains, and outdated CRMs—tools never designed for partnerships at scale. The result: wasted time, lost deals, and inefficiencies that limit growth.

They’re building a next-generation PRM (Partner Relationship Management) platform—intuitive, automated, and purpose-built to help partner teams scale. From partner onboarding and engagement automation to real-time deal tracking, their product replaces clunky workflows with systems designed for speed and clarity.

The company is bootstrapped, profitable, and growing 100% quarter over quarter—one of the fastest-growing platforms in the space, consistently winning against legacy solutions. They move fast, build intentionally, and focus on real customer value.

The Role

We’re hiring an Executive Assistant to support the CEO. This is a high-trust role for someone who thrives in fast-paced environments and loves being the CEO’s operational right hand, keeping priorities clear, follow-ups tight, and communication flowing.

This is not a Chief of Staff role. While there’s room to grow over time, the immediate need is an exceptional EA who can run calendar + inbox management, track action items, and help the CEO stay organized and responsive across a growing team.

What You’ll Do

Calendar & Time Prioritization

• Own the CEO’s calendar: scheduling, rescheduling, prioritizing, and protecting focus time.
• Ensure meetings are well-structured: agendas when needed, correct attendees, and clear outcomes.
• Proactively flag conflicts, redundancies, and priority mismatches.

Inbox & Follow-ups

• Manage the CEO’s inbox daily: triage, draft responses, and ensure nothing drops.
• Track commitments and follow-ups across internal and external stakeholders.
• Nudge the right people at the right time so projects move forward.

Execution Support & Coordination

• Act as the CEO’s coordination hub: “Where is this at?” “What’s the status?” “What do you need from Greg?”
• Keep lightweight systems to track ongoing requests (internal + external).
• Coordinate across tools like Slack, ClickUp, HubSpot, and Google Workspace.

Evolving Responsibilities (as Trust Builds)

• Support basic business execution tasks such as preparing proposals, drafting simple contracts, sending invoices, and documenting processes (gradual ramp‑up; no access to critical systems on day one).

Who You Are

• Experienced Executive Assistant supporting senior leaders (ideally CEO/founder).
• Highly organized, proactive, and action-oriented—you don’t wait to be told twice.
• Confident communicator who is comfortable being the go-between with a team.
• Strong judgment and discretion; you handle sensitive information with care.
• You ask great questions and are not afraid to seek context when needed.
• Excellent written English (and overall communication skills).

Tools & Working Style

• Tools: Google Workspace (Gmail/Calendar/Docs), Slack, ClickUp, HubSpot (experience is a plus; ability to learn fast is essential).
• The CEO’s style: you’ll get the goal + basic direction, and you’ll be expected to figure things out, ask smart questions, and execute.

Schedule & Time Zone

• PST-aligned is required.
• Must be available until at least 6:00 PM Pacific Time.

Location

• Remote (LATAM). Preference for time-zone alignment (e.g., Mexico / Central America), but strong candidates in other LATAM countries may be considered if they can reliably work PST hours.

If this sounds like a fit, we’d love to hear from you. Apply now!