Program Coordinator

Pickles Group; Los Ángeles; Híbrido; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A nonprofit organization is seeking a Program Coordinator to support operations for programs that provide resources to families affected by cancer. You'll manage logistics for in-person and virtual events, maintain accurate data, and coordinate with families and volunteers. The ideal candidate is highly organized, enjoys remote work, and has experience in program coordination. The starting annual salary is $55,000 with benefits including paid time off and a healthcare stipend.

Servicios

Generous annual healthcare stipend

Retirement savings stipend

Three weeks paid time off

Three months paid family leave

Home/co-working office stipend

Formación

• Experience in logistics, programs, or events preferred.
• Comfort with remote working, hybrid environments, or fieldwork.
• Excited about learning new digital systems and data handling.

Responsabilidades

• Coordinate logistics for programs and events.
• Manage program materials and inventory.
• Maintain program data and track workflows.
• Serve as contact for families and volunteers.

Conocimientos

Highly organized

Efficient

Detail-oriented

Clear communicator

Proactive

Familiarity with digital tools

Ability to work in diverse communities

Educación

1-2 years related experience

Herramientas

Monday.com

Google Workspace

Airtable

Asana

Salesforce

Descripción del empleo

Title: Program Coordinator

Reports to: Program Director

Location: Must be based in the Chicago, IL or Los Angeles, CA metro areas. Remote work from home or co-working with weekly in-person events and meetings in Chicago. Occasional (approx. 6-8x/year) national travel.

Posted: January 29, 2026

How to Apply - No Exceptions

You must apply following these specific directions. Please read them carefully. Candidates who only apply on LinkedIn will not be considered. Please send the following in PDF format via email to [e-mail], with a subject line that reads (exactly as written): Program Coordinator – Application. We request your resume and a cover letter answering the following questions as an attachment to the email (cover letter in no more than one page, 11 point font):

1. What excites you about this role and Pickles Group’s mission? If you have a personal connection to the work that you’re comfortable sharing, we’d love to hear more.
2. How do you stay organized while managing multiple projects and high-priority responsibilities? Share a specific example to help us understand how you set yourself up for success.
3. How might you leverage your role to improve support for families who come from different backgrounds, communities, or are experiencing different challenges? Feel free to share an example of a time you’ve done this in the past that you’re proud of if you have one.

Who We Are

Pickles Group is a growing national 501(c)3 nonprofit organization founded in 2021. Our mission is to provide free peer-to-peer support and resources to kids facing a parent or caregiver’s cancer. We’ve doubled our impact every year since we launched, supporting 4,916 families and distributing 66,250 Family Cancer Support Kits across all 50 states and 13 countries to date.

Our team is caring, collaborative, and focused on making a big impact. We support each other and believe that the culture we’re building within our organization is as important as the work we do. We believe that every family navigating a parent or caregiver’s cancer deserves access to support and resources that help them heal and thrive. You can learn more about what that commitment means here.

We are hiring our first-ever Program Coordinator to ensure our programs run smoothly, consistently, and with care. This role exists so families, volunteers, and partners can focus on connection and support, while operations, logistics, and systems are handled effectively and reliably behind the scenes. The position is ideal for someone who enjoys building order out of complexity, creating systems others can rely on, and taking pride in strong operational execution.

What You’ll Do

Program Operations & Logistics

• Coordinate logistics for virtual and in-person programs, webinars, and resources (calendars, scheduling, Zoom links, communications)
• Coordinate with external vendors, partners, and facilities for programs and events
• Manage program materials, inventory, and shipping
• Build and maintain checklists, timelines, and repeatable processes
• Anticipate needs and resolve issues proactively
• Distribute and organize evaluations and feedback
• Support planning and execution of signature programs and events
• Coordinate registrations, materials, and run-of-show logistics for in-person and virtual programs

Program Data & Systems

• Maintain accurate enrollment, attendance, and participation data via Monday.com, Google forms, and other digital tools as we grow
• Track workflows and deadlines using Monday.com and related tools
• Flag data inconsistencies and system gaps

Family & Volunteer Coordination

• Serve as a welcoming point of contact for families
• Support intake, enrollment, and ongoing participation logistics
• Assist with volunteer scheduling, onboarding logistics, and training materials
• Escalate sensitive situations when appropriate

How Will You Know You’re Successful?

• Programs run smoothly with minimal last-minute issues
• Families and volunteers receive timely, supportive, welcoming communication
• Program data is accurate and actionable
• Systems and processes are refined and improved to help us scale and grow
• Teammates can focus on strategy and relationships because operations are handled reliably

How and When You’ll Do It

Be a team player: We are a small team that is continually growing and evolving. We have an all-hands-on-deck approach in a remote working environment (working both from home and in the field) using Google Workplace and Zoom. To succeed in this role, you must be responsive to emails, texts, and calls. You will need to work frequent evenings and weekends, the times that often work best for our families and supporters for events and programs, with opportunities to take other weekdays off. (Our programs take place on half of the Sundays of the year; you would work with us to identify another day of the week to take off accordingly.)

Who You Are

• Highly organized, efficient, and detail-oriented
• Reliable, proactive, and at your best owning operational work
• Clear, warm communicator
• Excited about learning new digital systems and working with data
• Curious and open to experimenting with new tools, including AI
• Thoughtful about creating supportive, welcoming experiences for all families

What Would Be Great to Bring

• 1–2 years of related experience (including internships or volunteer roles) with logistics, programs, or events
• Experience working with families, volunteers, and external partners
• Familiarity with tools like Monday.com, Airtable, Asana, or Salesforce, and Google Workspace
• Comfort working remotely or in hybrid environments
• A sense of humor
• Experience working with diverse communities
• A personal connection to our mission

Salary and Benefits

The starting annual salary offered for this role is $55,000: your salary will be commensurate with your experience and competitive for the role. As a full-time staff member, you’ll receive a generous annual healthcare and retirement savings stipend, three weeks of paid time off, three months of paid family leave, and a home/co-working office stipend. The location for this position is either the Greater Chicago, IL metro area or Los Angeles, CA metro area.

Pickles Group is an equal opportunity employer. We value a diverse and inclusive workforce. We encourage applications from all qualified individuals across race, ethnicity, color, spirituality, gender identity, sexual orientation, age, national origin, marital status, citizenship, ability, veteran status, health, socioeconomic status, healthcare access, and other personal identities.