Fundraising Administrator 25-26

Asfg; Guadalajara; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading educational institution in Guadalajara is seeking a qualified administrative professional to manage donor relationships and support fundraising initiatives. The ideal candidate has a Bachelor's degree, 3-5 years of experience in administration, and fluency in both English and Spanish. Responsibilities include preparing reports, managing databases, and coordinating events to enhance the institution's mission. Strong interpersonal, analytical, and organizational skills are essential for success in this role.

Formación

• Minimum of 3-5 years in an administrative position with knowledge in Fund Management, Finance or Public Relations.
• Fluency in both English and Spanish.
• Strong interpersonal skills to build relationships.

Responsabilidades

• Prepare documents, management reports, and statistics as needed.
• Manage internal database and provide necessary data for decision making.
• Carry out fundraising activities and support events.

Conocimientos

Data analysis

Interpersonal skills

Event planning and coordination

Effective communication

Innovation in engagement strategies

Educación

Bachelor’s degree in Administration, Marketing, Public Relations, Industrial Engineering, or Finance

Herramientas

Digital tools proficiency

Database management systems

Descripción del empleo

Thank you for your interest in joining The American School Foundation of Guadalajara!

At ASFG, we are deeply committed to our mission statement and learning goals. We believe that by nurturing purposeful learners, critical and creative thinkers, effective communicators, and engaged community contributors, our students—future leaders in Mexico and beyond—will develop the skills, understanding, and aspiration to shape a bright and sustainable future.

We value belonging and are committed to an ongoing process of cultivating a welcoming environment. This means continuously listening, learning, and adapting to ensure that every student and family feels seen, heard, and empowered to thrive.

Location: Colomos 2300, Italia Providencia, Guadalajara, Jalisco, México.

Functions

Research

• Prepare documents, management reports and statistics of the area according to the project currently at work.
• Follow search engine trends for news on news sites, newspapers, etc. that can provide guidelines for further research or prospecting of donors.

Database

• Management of internal database.
• Provide Development office Manager any data necessary for decision making.
• Backup and retrieve information from databases in order to keep them updated and as a point for prospecting and monitoring donors.
• Keep information updated, in order to optimize our various internal processes.
• To keep records and documents and to analyze information requested.

Follow‑up

• Manage and monitor all each donor.
• Follow-up prospects on different areas within ASFG.
• Carry out any activity of a similar nature to the previous ones that Management requires.
• To follow individual prospects and donor’s details so as to keep Management abreast of any follow up required.
• To ensure that specific actions take place (birthday cards, phone calls, meetings required by General Direction and the Development office).

Support

• Provide support in events, documents’ revision, proposal making and to carry out fundraising activities.
• Be ready with virtual presentation or any material to be presented to the prospects.
• Fill out the follow‑up document after every event.
• Manage the agenda with Director assistant to follow‑up the prospectors and donors.

Writing

• Creates a bank of beautifully written letters to use in various circumstances. Each is customized for the specific recipient and purpose. All of them reference the school’s mission and vision as well as the campaign motto “growing together.”
• Very quickly writes high quality letters and thank you notes and adds them to the letter bank if they could serve as a template for future letters.
• Serves as the development and communications office proof‑reader for communication not specifically related to the capital campaign (ESF, Parent School, newsletters).

Qualifications & Experience

• Bachelor’s degree (in Administration, Marketing, Public relations, Industrial Engineering, or Finance).
• Minimum of 3-5 years of experience in an administrative position. Desirable experience or knowledge in positions related to Fund Management, Finance and Public Relations.
• Fluency in English and Spanish.

Professional Skills

• Ability to analyze data and produce clear, actionable reports.
• Strong interpersonal skills to build and maintain relationships.
• Ability to train in processes and procedures to the Capital Campaign Committee.
• Ability to lead and motivate collaborators.
• Effective communication skills, both written and verbal.
• Experience in event planning and coordination, with strong attention to detail and organizational skills.
• Ability to manage multiple projects simultaneously.
• Fluency in English and Spanish for content creation.
• Innovation in engagement strategies and proficiency with digital tools.

Desired Personal Qualities

• Ethical judgment and strict confidentiality in handling sensitive information.
• Strong teamwork and collaborative skills across diverse groups.
• High level of responsibility and accountability in all activities.
• Excellent organizational and time‑management skills.
• Outstanding written communication and storytelling abilities.
• High proficiency in digital tools, databases, and computer software environments.
• Approachable and professional interpersonal style.
• Strong relationship‑building and social engagement skills.
• Proactive, enterprising, and results‑oriented mindset.
• Discretion, attention to detail, and sound follow‑through.