Executive Assistant to CEO

Somewhere; Ciudad de México; Híbrido; MXN 1,101,000 - 1,469,000; Jornada completa

Descripción de la vacante

A mission-driven real estate company is seeking an Executive Assistant to support its CEO. This remote position requires exceptional communication skills, proficiency in Google Workspace, and at least 3 years of experience in a similar role. You will manage the CEO's schedule, coordinate meetings, and assist with operational tasks in a fast-paced environment. Join us in reshaping the future of equitable housing with a collaborative team committed to impactful work.

Servicios

Competitive compensation

Growth opportunities

Collaborative remote-first team

Formación

• 3+ years of experience as an Executive Assistant or similar role supporting C-level executives.
• Ability to manage competing priorities with minimal oversight.
• Comfortable in a dynamic, mission-driven environment.

Responsabilidades

• Manage the CEO's calendar and ensure efficient use of time.
• Organize and prepare materials for meetings.
• Draft communications on behalf of the CEO.
• Assist with research and data preparation.
• Help manage critical tasks and deadlines.
• Coordinate travel itineraries and logistics.
• Handle sensitive information with confidentiality.

Conocimientos

Exceptional written and verbal communication in English

Highly proficient with Google Workspace

Strong emotional intelligence

Proactive problem-solving mindset

Herramientas

Google Workspace

Slack

Zoom

Notion

Descripción del empleo

Job Title: Executive Assistant to the CEO

Location: Remote

Work Hours: Align with U.S. Eastern Time Zone (EST)

Reports To: Chief Executive Officer (CEO)

About the Company

Our client is a mission-driven real estate and construction company dedicated to reimagining homeownership and building equitable, community-rooted housing solutions. They work at the intersection of development, sustainability, and social impact—renovating and building homes while supporting long-term wealth creation for historically excluded communities.

About the Role

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a growing, purpose-driven company. The ideal candidate is a natural problem-solver, an excellent communicator, and thrives in a fast-paced environment. You’ll serve as a trusted right hand to the CEO—managing calendars, coordinating meetings, handling high-priority communications, and ensuring strategic initiatives stay on track.

This is a remote role for candidates based with a strong alignment to U.S. working hours (EST).

Key Responsibilities

• Calendar & Schedule Management : Own and optimize the CEO’s calendar, ensuring efficient use of time and minimal conflicts across internal and external obligations.
• Meeting Coordination : Organize, schedule, and prepare materials for meetings, calls, and presentations. Take notes, track action items, and follow up on deliverables.
• Communication Support : Draft emails, memos, and executive correspondence on behalf of the CEO; manage inbox flow and prioritize messages as needed.
• Operational Support : Assist with research, data entry, and preparation of reports and presentations related to business development, fundraising, or internal operations.
• Task & Project Management : Help the CEO stay on top of critical tasks and deadlines; manage recurring check-ins and reminders for high-priority initiatives.
• Travel & Logistics : Coordinate domestic travel itineraries, accommodations, and event logistics when needed.
• Confidentiality & Discretion : Handle sensitive information with the utmost confidentiality and professionalism.

Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting C-level executives.
• Exceptional written and verbal communication in English.
• Highly proficient with Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools (e.g., Slack, Zoom, Notion, or similar).
• Demonstrated ability to manage competing priorities and work with minimal oversight.
• Strong emotional intelligence, discretion, and a proactive problem‑solving mindset.
• Comfortable in a dynamic, mission‑driven environment with evolving priorities.

Preferred Qualifications

• Experience supporting executives in U.S.-based startups or fast‑growing impact organizations.
• Familiarity with real estate, urban development, or social enterprise sectors.
• Background in operations, project management, or internal communications.

Why Join Us?

• Be a key player in a company that’s reshaping the future of equitable housing.
• Work directly with a visionary CEO and help shape strategic initiatives from the inside.
• Join a collaborative, remote‑first team passionate about community, design, and impact.
• Competitive compensation and growth opportunities in a high‑trust environment.