Executive Assistant, Office of the CEO

Silicon Valley Leadership Group; San José del Cabo; Presencial; MXN 1,781,000; Jornada completa

Descripción de la vacante

A leading business association in San José is seeking a proactive Executive Assistant to support the CEO. This in-person role requires managing a complex calendar, coordinating communications, and providing logistical support for events. The ideal candidate boasts 5-7 years of experience in executive support, excellent organizational and communication skills, and proficiency in productivity tools. Join a dynamic team that prioritizes effective collaboration and impactful leadership within an innovative environment.

Servicios

Full medical and dental insurance

401(k) plan with employer contribution

Unlimited vacation and generous paid holidays

Professional development opportunities

Formación

• 5-7 years of experience supporting senior executives in a fast-paced organization.
• Exceptional organizational skills with strong attention to detail.
• Ability to maintain professionalism and discretion in all situations.

Responsabilidades

• Manage the CEO’s complex calendar and coordinate meetings.
• Support executive correspondence and ensure accurate communications.
• Assist with logistical and administrative support for events.

Conocimientos

Organizational skills

Communication skills

Discretion

Judgment

Proficiency with Google Workspace

Familiarity with AI productivity tools

Herramientas

Google Workspace

Microsoft Office

Zoom

Descripción del empleo

About the Silicon Valley Leadership Group

The Silicon Valley Leadership Group (SVLG) is the leading business association representing the innovation economy and its ecosystem. SVLG brings together CEOs and senior executives from the region’s most innovative companies to address shared challenges, shape public policy, and advance solutions that strengthen California’s economic competitiveness and quality of life.

Position Overview

SVLG is seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO and the broader Office of the CEO. Reporting to the Chief of Staff to the CEO, this role is crucial in helping the CEO stay focused on the right priorities by managing time, communications, and logistics with care, discretion, and good judgment.

In addition to supporting the CEO, this role will help with scheduling for members of the senior leadership team, draft and manage executive communications, coordinate events and meetings, and support day-to-day office and operational needs. You’ll be a key partner to the Chief of Staff to the CEO and a steady presence in a fast-moving, high-visibility environment.

This is an in-person role based in San Jose. It’s a great fit for a professional who enjoys being at the center of things, thrives in a dynamic environment, and takes pride in being a positive, culture-shaping force within an impact-driven organization.

Key Responsibilities

Executive Support and Calendar Management

• Manage the CEO’s complex calendar, including scheduling external and internal meetings, board-related engagements, travel coordination, and priority setting
• Anticipate scheduling conflicts and proactively recommend solutions that align with organizational priorities
• Provide scheduling support for senior leadership team members as priorities require

Executive Communications and Correspondence

• Support executive correspondence, including drafting, editing, and managing written communications on behalf of the CEO in coordination with the Chief of Staff, SVP, Strategy & External Affairs, and other senior leadership
• Ensure communications are timely, accurate, and aligned with SVLG’s voice, brand, and strategic priorities
• Coordinate communications and scheduling with external and internal stakeholders engaging with the Office of the CEO, including elected officials, Fortune 500 CEOs, and other senior business executives

Event and Meeting Support

• Provide significant logistical and administrative support for SVLG events, convenings, and executive-level meetings
• Assist with the preparation of materials for board meetings, leadership meetings, and high-level external engagements
• Coordinate with internal teams and external partners to ensure smooth execution of events and meetings

Office Management and Operations

• Partner closely with the Chief of Staff to ensure effective execution, escalation, and prioritization within the Office of the CEO
• Support regular office management needs, including coordination with vendors, facilities, and shared services
• Help maintain organized systems for files, contacts, and executive records
• Assist with special projects and cross-functional initiatives as needed

Skills and Qualifications

• 5-7 years of proven experience supporting senior executives, preferably in a fast-paced, dynamic organization
• Experience supporting executives who regularly engage with Fortune 500 CEOs, elected officials, or equivalent stakeholders
• Preferred experience working directly for a senior executive at a Silicon Valley technology company
• Exceptional organizational skills with strong attention to detail and the ability to manage competing priorities
• Ability to operate effectively in a fast-paced environment while maintaining professionalism and discretion
• Excellent written and oral communication skills
• Strong judgment and the ability to handle sensitive and confidential information
• Collaborative mindset and demonstrated ability to serve as a values ambassador within an organization
• Proficiency with common productivity tools (Google Workspace, Microsoft Office, Zoom, etc.)
• Familiarity with AI productivity tools is a must; knowledge of Salesforce, or other CRM systems is preferred, but not required

Professional Attributes

• Proactive, solutions-oriented, and highly dependable
• Polished, professional, and comfortable interacting with senior leaders and external stakeholders
• Flexible and adaptable, with a willingness to support a wide range of priorities
• Excited about building, evolving, and improving internal processes

Location

This is an in-person role based in San Jose due to the highly collaborative nature of the Office of the CEO and the need for real-time coordination with executive leadership. This position does not require travel.

Compensation and Benefits

• Annual salary: $100,000
• Full medical and dental insurance
• 401(k) plan with employer contribution
• Unlimited vacation and generous paid holidays
• Professional development and growth opportunities

How to Apply

Interested candidates should submit a resume and cover letter outlining their interest and relevant experience.