Executive Assistant (Mexico)

Karat; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading interviewing company is looking for an Executive Assistant to support its President in Mexico. This role involves managing complex calendars, coordinating logistics, and drafting professional correspondence. The ideal candidate has at least 5 years of experience supporting executives in fast-paced environments, is proficient in English, and is comfortable using modern productivity tools like Google Workspace and Slack. The position requires flexibility in working hours, emphasizing the need for organizational efficiency and discretion.

Servicios

Private healthcare available

Generous Mexico Time Off Policies

Vacation days based on employment length

Sick Leave: Three work weeks per year

Karat No Questions Asked Leave

Formación

• 5 years supporting C-suite executives or high-growth startup founders.
• Ability to draft polished correspondence and communicate confidently with executives.
• Experience managing complex calendars with competing priorities.

Responsabilidades

• Manage the President's complex calendar and coordinate logistics.
• Draft and manage executive correspondence with discretion.
• Provide administrative support on initiatives requiring tactical coordination.

Conocimientos

Advanced English proficiency

Calendar management

Cross-functional communication

Confidentiality management

Adaptability to new technologies

Herramientas

Google Workspace

Slack

Zoom

Descripción del empleo

Founders Office

We’re the world’s largest interviewing company. Karat is transforming organizations around the world. We provide a powerful system for technical leaders at companies like PayPal, Atlassian and Citi who want to take control of how they hire top engineers, elevate their teams and contractors and stay ahead. At the core of Karat’s system are live expert-led interviews analytics designed to give leaders maximum visibility and the most robust interview performance dataset in the world.

What you will do

As the Executive Assistant to Karat’s President you’ll be the operational backbone that makes every day more efficient, focused and impactful. This is a high-stakes support role for a U.S.-based executive in a fast-paced high-tech environment.

Manage the President’s complex calendar across internal, external and personal commitments; coordinate all logistics for meetings, events, travel and conferences while anticipating needs and removing friction.

Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally.

Draft polish and manage executive correspondence with discretion; triage inbox and ensure timely follow-ups with team members, partners, clients and advisors.

Prepare the President for meetings by coordinating with account owners to create agendas, briefings and background materials.

Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO leadership team and key account stakeholders) on initiatives requiring tactical support.

Maintain organization of documents, notes, contacts and tasks across Google Workspace, Slack and other productivity tools.

Support planning and execution of Product and Engineering team offsites, internal events and ad hoc gatherings.

The experience you will bring

• 5 years of professional experience supporting C‑suite executives or high‑growth startup founders
• Advanced English proficiency required (CEFR C1 level or equivalent)
• You must be able to draft polished professional correspondence, communicate confidently with C‑suite executives and stakeholders and represent the President in written and verbal communications with zero language barriers
• Proven track record managing complex multi‑stakeholder calendars with competing priorities and tight deadlines
• Experience coordinating cross‑functional communications, meeting preparation and follow‑up with executive‑level stakeholders
• Background working in or closely with U.S.-based tech startups or fast‑paced high‑growth environments
• Proficiency with Google Workspace, Slack, Zoom and other modern productivity / collaboration tools; comfortable adopting new technologies (including AI‑powered assistants)
• Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
• Availability to work flexible hours including regular early and late‑evening availability

Important location and work authorization details: This position is only available to candidates residing in Mexico City. While our team operates 100% remotely we are currently limiting hiring to this specific location. Applications from other cities in Mexico will not be considered at this time. This position is open to candidates authorized to work in Mexico only. No visa sponsorship provided.

Benefits of joining Karat in Mexico

All Mexico‑based offers include a competitive salary in local currency and Karat‑granted stock options. Mexico Employees of Record (EOR) will receive the standard bonuses mandated by Mexico (Aguinaldo, PEO Profit Sharing and Vacation) and all required country‑specific benefits.

Additional Karat‑Sponsored Perks

• Private healthcare available (100% premium coverage for employees and eligible dependents)
• Time Off: Generous Mexico Time Off Policies
• Vacation: One (1) work week for 0 to 1 year of active employment, 12 days for 1 to 2 years of active employment, 14 days for 2 to 3 years of active employment. Vacation will continue to accrue in compliance with Mexico law
• Sick Leave: Three (3) work weeks per calendar year (prorated by start date)
• Karat No Questions Asked Leave: One (1) work week per calendar year (prorated by start date)
• Mexico Holidays: National Public Holiday Schedule available here 7 days
• Karat Summer Break: 5 days - July (not available to Customer Experience)
• Karat Winter Break: 5 days - December (not available to Customer Experience)

Additional Information

By applying for a position you consent to the processing of your personal data in accordance with Karat’s Employee and Contractor Privacy Notice found here.

Statement of Inclusivity

In keeping with our beliefs and goals no employee or applicant will face discrimination or harassment based on race, color, ancestry, national origin, religion, age, gender, marital / domestic partner status, sexual orientation, gender identity or expression, disability status or veteran status. Above and beyond discrimination and harassment based on protected categories we also strive to prevent other subtler forms of inappropriate behavior (i.e. stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden barriers to success have no place at Karat.

We value a diverse workforce: people of color, womxn and LGBTQIA individuals are strongly encouraged to apply.

If you have a disability or special need that requires accommodation please let us know at .