Workforce Transportation & Vehicle Fleet Manager, MICO26 – Olympic & Paralympic Games

On Location; Milano; In loco; EUR 50.000 - 75.000; Tempo pieno

Descrizione del lavoro

A global leader in experiential hospitality is seeking a Fleet Manager for the 2026 Milano Cortina Olympic Games. You'll oversee vehicle fleet management, ensuring efficient operations across Olympic clusters. Responsibilities include vendor management, driver safety training, and budget oversight. The ideal candidate has proven experience in transportation logistics for large-scale sports events. Join us in delivering exceptional experiences. This position offers full-time employment.

Competenze

• Proven experience in vehicle fleet management or transportation logistics in a large-scale sporting event.
• Strong experience managing transport vendors and multi-site operations.
• Experience in designing and conducting driver training programs.

Mansioni

• Manage and oversee the entire vehicle fleet across all Olympic clusters.
• Develop and conduct training on Olympic driving regulations.
• Manage daily relationships with vehicle and driver service providers.
• Track expenditures and generate reports on fleet performance.
• Coordinate vehicle allocations and route planning.
• Ensure compliance with local transportation laws and Olympic Regulations.

Conoscenze

Excellent organizational and problem-solving skills

Proficiency in Excel

Strong vendor contract management abilities

Exceptional communication and interpersonal skills

Multilingual skills (Italian and English required)

Strumenti

AS400

Transportation Management Systems

Microsoft Outlook

Descrizione del lavoro

Who We Are

On Location is a global leader in premium experiential hospitality offering ticketing curated guest experiences live event production and travel management across sports entertainment fashion and culture.

On Location provides unrivaled access for corporate clients and fans looking for official immersive experiences at marquee events including the Olympic and Paralympic Games FIFA World Cup 2026 Super Bowl NCAA Final Four and more. An official partner and / or service provider to over 150 iconic rights holders such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games) FIFA NFL NCAA UFC WWE and PGA of America the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings Inc. (NYSE : TKO) a premium sports and entertainment company.

Position Overview

As the Workforce Transportation & Vehicle Fleet Manager for On Location during the 2026 Milano Cortina Olympic Games you will play a critical role in ensuring that our Workforce can be in the right place at the right time by safe efficient and cost-effective use of our fleet of staff vehicles ensuring a seamless operation and optimal utilization of the vehicle fleet and associated drivers where applicable across and between all Olympic clusters.

Key Responsibilities

1. Fleet Management

   Manage and oversee the entire vehicle fleet across all Olympic clusters:

   • Milano
   • Valtellina
   • Cortina / Anterselva
   • Val di Fiemme

   Confirm vehicles and vehicle type per cluster and adjust the fleet as needed within contractual obligations and limitations.

   Ensure the optimal use of vehicles for various groups and monitor vehicle availability to ensure smooth and efficient operations.

   Coordinate and manage the schedules working hours and calendars of a team of dedicated drivers to ensure efficient operations and compliance with labor requirements.

2. Driver Training and Safety

   Liaise with Vehicle Vendors to develop and implement a comprehensive driver training program to ensure all drivers are proficient in safety protocols customer service and event-specific requirements.

   Develop and conduct training on Olympic driving regulations and restrictions and specific venue transport spaces (such as P7 P6 P2 Load zones and other applicable transport areas in and around venues).

   Develop and conduct training for our internal staff who will be driving vehicles ensuring that they are confident in Italian driving regulations winter driving conditions and how to put on snow chains.

3. Vendor Management

   Manage daily relationships with vehicle and driver service providers across clusters.

   Monitor delivery and service-level agreements to ensure cost-effectiveness and quality of service.

   Monitor vendor performance and compliance with contractual obligations.

   Monitor Vehicle needs per cluster and increase or decrease vehicles where needed.

4. Financial and Resource Management

   Manage the Workforce Transportation budget ensuring cost-effective use of resources and that costs are recharged to the relevant functional areas in liaison with Finance.

   Develop and implement strategies to minimize unnecessary vehicle use reduce environmental impact and maximize efficiency.

   Track expenditures and generate regular reports on fleet performance and costs.

5. Logistics and Planning

   Develop a comprehensive fleet operations plan including contingency plans for unforeseen circumstances.

   Coordinate vehicle allocations route planning and scheduling to ensure timely transportation services.

   Allocate and manage parking and circulation permits for applicable vehicles ensuring compliance with regulations and site requirements.

   Identify and manage secure and efficient parking solutions for the entire vehicle fleet.

   Develop and implement a vehicle booking system to streamline requests and support operational needs.

6. Reporting and Compliance

   Ensure compliance with local transportation laws and Olympic Regulations in all clusters.

   Prepare detailed reports and analyses for senior management on fleet utilization costs and performance.

   Collect and verify all driver paperwork to ensure accuracy and compliance.

Qualifications and Experience

Proven experience in vehicle fleet management and / or transportation logistics in a large-scale Sport event environment preferably The Olympic Games and / or winter environment.

Strong experience managing transport vendors and multi-site operations.

Experience in designing and conducting driver training programs.

Familiarity with the geographical and logistical challenges of the Milano Cortina Olympic clusters is a plus.

Skills

• Excellent organizational and problem-solving skills.
• Proficiency in Excel to automate daily processes change management and reporting.
• Strong vendor contract management abilities.
• Exceptional communication and interpersonal skills with the ability to work effectively with multiple and diverse teams at all levels.
• Multilingual skills (Italian and English required; additional languages are a plus).

Required Experience

Manager

Key Skills

AS400,Transportation Management Systems,Microsoft Outlook,Vehicle Maintenance,Dispatching,Maintenance Management,OSHA,Maintenance,Fleet Management,Operating Systems,Leadership Experience,Logistics

Employment Details

Employment Type: Full Time

Vacancy: 1