Project Contract Administration Coordinator - (Offshore) - Energy Oil & Gas Project

Hill International; Milano; In loco; EUR 70.000 - 90.000; Tempo pieno

Descrizione del lavoro

A leading project management firm in energy seeks a Project Contract Administration Coordinator in Milan. You'll manage and monitor contracts during execution, ensuring compliance and efficient communication between stakeholders. The role requires extensive experience in the oil & gas sector, with a strong focus on offshore projects and knowledge of FIDIC contracts. Excellent English communication skills and a degree in relevant fields are mandatory. This position offers a dynamic work environment and opportunities for growth.

Competenze

• 7-12 years of experience in contract administration within the oil & gas industry.
• Minimum of 5 years of offshore experience with at least 3-5 years on offshore projects.
• Solid understanding of project controls (cost, planning, risk).

Mansioni

• Administer and monitor project contracts during execution phase.
• Evaluate contractor change requests and prepare change order documentation.
• Prepare periodic contract administration reports and provide input for progress reports.

Conoscenze

Strong knowledge of FIDIC

Excellent communication skills

Fluency in English

Proficiency in MS Office

Negotiation skills

Formazione

Bachelor's degree in Law, Quantity Surveying, Engineering, or Business Administration

Strumenti

Contract management tools

Descrizione del lavoro

Project Contract Administration Coordinator - (Offshore) - Energy Oil & Gas Project

About the job Project Contract Administration Coordinator - (Offshore) - Energy Oil & Gas Project

The Project Contract Administrator is responsible for the administration, monitoring, and management of all project-related contracts during the execution phase. The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defense, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.

Key Responsibilities

• Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.
• Ensure contractors compliance with contract obligations, milestones, and deliverables.
• Maintain comprehensive contract files, registers, and correspondence records.
• Review and validate contractual notices, change requests, and variation orders.

Change Management

• Evaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.
• Prepare change order documentation and ensure approvals in line with governance.
• Track all variations and maintain a change register to monitor project impacts.
• Identify, analyze, and mitigate potential claims by contractors.
• Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
• Prepare defense documentation and maintain claims records.
• Draft, review, and issue contractual letters and formal notices to contractors.
• Ensure timely response to contractor communications within contractual timelines.
• Support project management in all client and contractor contractual correspondence.

Reporting

• Prepare periodic contract administration reports (change status, claims, key issues, risks).
• Provide input with monthly progress reports regarding contractual status.
• Maintain KPIs related to contractual performance.

Coordination & Compliance

• Work closely with procurement, cost control, planning, and legal to ensure consistency and compliance.
• Ensure adherence to corporate policies, procedures, and project-specific requirements.
• Provide contractual guidance to project team members and stakeholders.
• Support audits and ensure all contractual documentation is properly archived.

Qualifications & Experience

• Bachelors degree in Law, Quantity Surveying, Engineering, or Business Administration.
• 712 years of experience in contract administration within the oil & gas industry, preferably on large-scale EPC/EPCIC projects.
• Strong knowledge of FIDIC, bespoke EPC contracts, and oil & gas contracting models.
• Solid understanding of project controls (cost, planning, risk) and their interface with contracts.
• Proficiency in MS Office and contract management tools.
• Excellent communication, negotiation, and drafting skills.
• Fluency in English (written and spoken) is mandatory.

Qualifications, Experience, Knowledge and Skills

• Bachelor of Engineering (B. Sc) Degree from an accredited university.
• Work experience of ten (10) years after the earning of the B. Sc degree.
• Candidates should have a minimum of 5 years of offshore experience in total, with at least the last 35 years spent on offshore projects.
• Excellent spoken and written English including proven ability to write specifications and reports.