Programme Associate

Food and Agriculture Organization of the United Nations; Roma; In loco; EUR 38.000 - 48.000; Tempo pieno

Descrizione del lavoro

An international organization based in Rome is seeking a Programme Associate to lead in coordinating program/project support services. The role requires secondary education, five years of experience in administrative activities, and proficiency in English along with another official UN language. This position involves monitoring budgets, drafting reports, and providing guidance to staff. Competitive benefits and career development opportunities are offered. A proactive approach and teamwork skills are essential.

Competenze

• Five years of experience in administrative/financial/planning/programming/budgeting activities.
• Working knowledge of English (proficiency - level C) and intermediate knowledge of another official language of the Organization.
• Good knowledge of corporate information systems and programme/budget processes.

Mansioni

• Coordinate preparation and monitoring of the Programme of Work and Budget.
• Monitor projects and maintain programming reference material.
• Draft periodic or ad hoc management reports.

Conoscenze

Results Focus

Teamwork

Communication

Building effective relationships

Knowledge Sharing and Continuous Improvement

Formazione

Secondary School Education

Strumenti

MS Office applications

Internet and office technology equipment

Descrizione del lavoro

Organizational Setting

FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.

The Fisheries and Aquaculture Division (NFI) is responsible for the economic, social, institutional, governance and policy aspects of FAO's activities related to fisheries and aquaculture and their development, with particular emphasis on human well‑being, food security, poverty reduction and the well‑being of dependent communities. This includes the collection, compilation, validation, trend analysis and dissemination of the best available and up‑to‑date fishery statistics; the management of responsible fisheries and aquaculture in accordance with modern management standards and best practices; the development of fisheries technology, with due regard to the protection of biodiversity and the environment, including the safety of fishers and fishing vessels; the development of sustainable aquaculture, including feed, seed and disease controls; post‑harvest utilization, marketing and trade of aquatic products.

Main Purpose

The Programme Associate plays a lead role in the coordination of programme/projects support services for the office. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the office or location.

Supervision Received/Exercised

The Programme Associate reports to the Director, NFI. Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff in the office.

Working Relationships

The Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the office. The incumbent collaborates closely with colleagues in other offices and the corporate services, ensuring the quality and consistency of programme/projects support services.

Key Functions/Results

• Coordinate the preparation, submission, revision and follow‑up of the Programme of Work and Budget (PWB), as well as the monitoring and provision of information on the implementation of the PWB.
• Coordinate, review and analyse the Periodic Budgetary Reports as needed.
• Assemble and synthesize data from corporate and office databases to facilitate the analysis of programmes, projects or activities, and to draft periodic or ad hoc management reports.
• Monitor projects and ensure the maintenance and retrieval of programming reference material, documentation, data and information.
• Consolidate and monitor various reports on human resources planning and expenditures, the use of non‑staff resources, communication and publishing plans, IT plans and travel schedules.
• Screen incoming correspondence to identify issues requiring further attention and draft related correspondence.
• Support knowledge building and knowledge sharing across the department through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes.
• Review current processes and make recommendations to improve programme/projects administration procedures.
• Perform other functions as required.

Impact Of Work

The incumbent's work impacts directly on the smooth and efficient operations of the programme/project activities of the office. He/she plays a lead role in the coordination and provision of the programme support services for the successful achievement of the office's mandate. He/she plays a proactive role in the successful achievement of the office's mandate.

Minimum Requirements

• Education: Secondary School Education.
• Experience: Five years of experience in administrative/financial/planning/programming/budgeting activities.
• Languages: Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency- level B) of another official language of the Organization (Arabic, Chinese, French, Russian or Spanish).
• IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Competencies

• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Thorough knowledge of corporate information systems.
• Thorough knowledge of programme and budget processes and procedures.
• Thorough knowledge of common administrative and financial rules and regulations.
• Thorough knowledge of communication and documentation standards.

Desirable Qualifications And Skills

• Very good knowledge of the corporate structure and processes, strategic work planning and operational monitoring.
• Ability to work under minimal supervision, taking ownership of delegated responsibilities.