OTI Assistant

Smiths Detection; Muggiò; In loco; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

Una società di rilevamento tecnologico in Lombardia cerca un Order Entry Manager per coordinare il processo di gestione degli ordini, dal ricevimento all'invio delle fatture. Il candidato ideale avrà competenze consolidate in SAP e capacità di gestione del team, insieme a stellar skills comunicativi e capacità di multitasking. Questa posizione offre opportunità di crescita professionale in un ambiente inclusivo e diversificato.

Servizi

Opportunità di crescita professionale

Formazione eccellente

Ambiente inclusivo e sicuro

Competenze

• Eccellente conoscenza di SAP (strumento ERP) è necessaria.
• Conoscenza dei principi contabili di base.
• Capacità di lavorare in modo indipendente e gestire attività multiple.

Mansioni

• Elaborare ordini dei clienti dall'inizio alla fine.
• Gestire e sviluppare il team OTI.
• Comunicare con il personale di vendita per verificare l'accuratezza delle informazioni.

Conoscenze

Comunicazione efficace

Gestione del tempo

Capacità di risolvere problemi

Attenzione ai dettagli

Team Player

Multitasking

Formazione

Laurea o esperienza a lungo termine in gestione dei processi

Strumenti

SAP

Microsoft Word

Microsoft Excel

Outlook

Descrizione del lavoro

Descrizione del lavoro

PREFACE

The OTI function liaisons and communicates with sales, customers, internal and external supply chain, as well as the rest of the OTI organization. The employee must express a strong customer focus with exceptional time management skills.

The role combines the jobs of Order entry up to Invoicing, covering OE, Service and program sales.

As the Order Entry Manager, he / she will coordinate and enter the input of customer sales orders into SAP, placing the demand on the necessary shipping plants.

As the OTI assistant he / she will be managing the local team, being responsible for sending out order confirmations and invoicing all customers. The position will also include master data management. The employee will work closely with finance, service, program, supply chain and sales to ensure timely invoicing and compliance to all customer requests.

The incumbent should possess excellent communication & management skills, organisational skills, be assertive, and have the ability to multi-task. Must be able to meet deadlines and prioritise projects in-line with overall business objectives.

The employee must be capable to motive and lead a diverse team within a matrix organization.

SUMMARY OF ESSENTIAL FUNCTIONS

Responsibilities

• Ensure the Smiths Code of Corporate Responsibility and Business Ethics is upheld in all activities.
• Manage and develop the OTI team and represent local OTI within the organization and at EMEA level
• Customer Order Processing from start to end. This includes but is not limited to :
• Receive sales, program and service orders, verify terms as per quotes, confirm correct part numbers, configuration and pricing and load them on SAP as per the process needed
• Create Aftermarket Sales Orders (mainly for Spare parts), and monitor warranty & service contracts
• Detailled program Sales orders to be created ensuring there are separate lines for products and services and also the Milestone billings
• Communicate with sales staff to verify all information is correct, and clear up with sales any missing information or inconsistencies on orders
• Verify stock availability of products with each Smiths entity
• Inform sales and stakeholders (customers) of shipment dates and delays
• Update sales orders in SAP in the event of changes
• Create download and manipulate reports out of SAP such as
• Order Intake Report
• Anticipated Order Intake Report
• Open Order Report
• Data Entry and Maintenance of SAP data
• Ownership of consolidating and maintaining quality of current sales data in SAP.
• Support for Sales Department
• Pro-active coordination within all the departments of the organization to ensure smooth flow of business.
• Complete invoicing transactions in SAP
• Manage to receive shipment information to ensure invoicing complies with all terms and conditions
• Ensure compliance with any export certification rules
• SAP Super User.

WORK ENVIRONMENT

Individual’s primary workstation is an office setting.

Qualifiche

POSITION REQUIREMENTS

• Degree or long term experience in relevant subjects and / or process management & analysis
• Excellent knowledge of SAP (ERP tool) is necessary. SVMX Sales Force preferrable.
• Knowledge of basic accounting principles
• Computer literate and knowledge of Microsoft Word, Excel, Outlook and Internet Explorer
• Ability to Multitask
• Strong communication and problem solving skills
• Analytical and process driven
• Strong attention to details
• Customer focused
• Willingness to perform tasks outside of job scope
• Team Player and a can-do attitude a must
• Knowledge , Experience with Public Entities Environment and public Procurement Law

PHYSICAL / MENTAL REQUIREMENTS

• Must be decisive, driven and conscientious and interact well in a team environment.
• Possess excellent organisational and interpersonal skills to manage a wide range of activities.
• Strong customer service skills including phone etiquette and the ability to handle stressful situations when working under pressure and strict deadlines.
• Self-motivated, reliable, and accountable individual.
• Strong understanding of meeting deadlines and targets
• Open and pro-active involved into continuous improvement
• Ability to work independently
• Deal with different personalities and overcome communication barriers, able to work effectively in a multicultural environment
• Attend program launch meetings

Informazioni aggiuntive

Offriamo...

Unisciti a noi e ti aiuteremo a costruire la tua carriera, con un'eccellente formazione e opportunità di crescita professionale in tutta l'azienda, sia a livello locale che globale. Vivrai un ambiente inclusivo, con una forte leadership e un'attenzione alla sicurezza e al benessere.

Unisciti a noi e lavora per un leader mondiale, con i benefit e la formazione per premiare la tua dedizione e le tue competenze. Fai parte di un team in cui rendiamo il mondo un posto più sicuro.

Crediamo che le diverse prospettive e background siano ciò che fa prosperare un'azienda. Tutti i candidati qualificati riceveranno la stessa considerazione per l'impiego indipendentemente da razza, colore, religione, sesso, orientamento sessuale, identità di genere, origine nazionale, stato economico, disabilità, età o qualsiasi altra caratteristica legalmente protetta. Siamo orgogliosi di essere un'azienda inclusiva con valori basati su eguaglianza ed etica, dove celebriamo, supportiamo ed abbracciamo la diversità. In nessun momento durante il processo di assunzione, Flex-Tek, Smiths Group né uno dei nostri partner di reclutamento chiederà mai un pagamento per consentire la partecipazione – inclusi, ma non limitati a, colloqui o test. Evitate richieste fraudolente candidandovi direttamente attraverso il nostro sito web di carriere (Carriere - Smiths Group plc).