Administrative Specialist

Caduceus Healthcare Inc.; Napoli; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading healthcare provider is seeking an Administrative Specialist in Naples, Italy. The role requires fluency in English and proficiency in Microsoft Office Suite. Candidates must be U.S. citizens and should have experience in office administration, particularly with Navy directives. Responsibilities include ensuring compliance with guidelines, managing documentation, and providing customer service to various departments. This full-time position offers an opportunity to work in a dynamic environment supporting U.S. Navy operations.

Competenze

• Must be a U.S. Citizen.
• Experience with Navy directives and administrative support.
• Ability to track and manage various documents and reports.

Mansioni

• Ensure compliance with NAVFAC EURAFCENT guidance.
• Attend weekly meetings with staff and officers.
• Prepare military and civilian awards as necessary.
• Maintain filing systems for correspondence.
• Provide customer service to work departments.

Conoscenze

Fluent in English

Proficient with Microsoft Office Suite

Experience with office administration

Knowledge of Navy’s Correspondence Manual

Customer service skills

Strumenti

Word

Excel

PowerPoint

SharePoint

Adobe Reader

Descrizione del lavoro

Administrative Specialist

Office Administration Support Services (US Navy)

Place of Performance

NAVFAC EURAFCENT HQ, Naples, Italy

Period of Performance

One year with three option years to follow

Schedule

Full-Time, hours will be determined by the facility

Requirements

• Must be fluent in English, in writing and speaking
• Must be Proficient in use of computers and standard office suit programs such as Word, Excel, Power Point, SharePoint, and Adobe Reader.
• Must have experience with office administration tasks.
• Contractor personnel shall have knowledge of Navy’s Correspondence Manual (SECNAV M-5216.5); Forms Management Manual (SECNAV M-5213.1); Standard Subject Identification Codes Manual (SECNAV M-5210.1); Navy Directives Issuance System (OPNAVINST 5215.17); Navy Performance Evaluation System (BUPERSINST 1610.10E) and all other directives and messages pertaining to administrative support.
• Must be an U.S. Citizen

Duties and Responsibilities will include but are not limited to the following

• Ensure all documentation is in compliance with NAVFAC EURAFCENT guidance and instructions. Types a variety of Navy correspondence, directives, instructions, reports and forms utilizing a computer. Serializes incoming/outgoing correspondence/scans documents, as necessary.
• Attending meetings including but not limited to Weekly Staff Sync and also Weekly admin meeting with the Executive Officer.
• Review and track documents in Correspondence Tracker.
• Prepare military and civilian awards as necessary. Review and track Awards in Awards Tracker.
• Maintain the Filing System for all Correspondence amongst all the Public Work Departments. Maintains hard copy/electronic record files which represent the transactions of the organization programs and projects. Consolidate electronic files for easy retrieval.
• Type and present all correspondence in draft form for review and approval before official correspondence is prepared for signature and release/file.
• Review and monitor all the NAVFAC EURAFCENT instructions and reach out to Business Line Leads and Support Line Leads to maintain their instructions.
• Monitor calendar for Conference Rooms A and B to ensure meetings that are scheduled do not overlap.
• Provide customer service to all Public Work Departments on any questions or concerns they may have on governance or regulation.
• Type enlisted officer Fitness Reports and enlisted evaluations in accordance with local and higher authority directives. Maintains database and files as required.
• Creates spreadsheets and databases considering multiple uses of data.
• Prepares CO/XO and Executive Staff-generated correspondence. Manages correspondence flow through the CO/XO offices, routing items to the proper location.

For additional information and compensation details, please email your most recent resume to [e-mail]. We look forward to hearing from you soon!