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Executive Assistant
Job summary
A renowned engineering firm in Derby is seeking an Executive Assistant to support the Head of Programme. This role involves complex diary and inbox management, coordination of meetings, and ensuring effective communication across teams. Candidates should possess strong stakeholder management skills and proven experience supporting executive leaders. The position offers a hybrid working pattern and a contract rate of £36,000 to £43,000, depending on experience. Immediate availability is strongly preferred.
Qualifications
- Proven experience as an Executive Assistant supporting senior or executive-level leaders.
- Experience in fast-paced, complex, or regulated environments.
- Ability to manage competing priorities effectively.
Responsibilities
- Provide comprehensive Executive Assistant support including diary management.
- Liaise with senior stakeholders and prepare meeting agendas.
- Coordinate travel, accommodation, and expense arrangements.
Skills
Executive Assistant to Head of Programme
Location: Raynesway, Derby (Jubilee House)
Contract: 6-month contract (with potential to go temp-to-perm)
Rate: £36,000 - £43,000 (dependent on experience and level)
Start Date: ASAP
Working Pattern: Hybrid - currently 3 days office / 2 days home, moving to 2 days office / 3 days home
Clearance: BPSS, DBS & full referencing required
- Provide comprehensive Executive Assistant support including complex diary management, inbox management, and meeting coordination
- Act as a key liaison between the Head of Programme and senior internal stakeholders, including executive leadership and engineering teams
- Coordinate programme and governance meetings, prepare agendas, take minutes, and track actions
- Manage confidential and sensitive information with discretion
- Support programme activities by ensuring timely communication and information flow
- Arrange travel, accommodation, and expenses
- Build strong relationships across engineering, programme delivery, and executive teams
- Proven experience as an Executive Assistant supporting senior or executive-level leaders
- Strong stakeholder management and communication skills
- Experience working in fast-paced, complex, or regulated environments
- Highly organised with excellent attention to detail
- Ability to work proactively, anticipate needs, and manage competing priorities
- Immediate availability or no notice period strongly preferred
- Background in nuclear, utilities, rail, or engineering-led organisations
- Experience supporting large-scale programmes or technical leadership teams
- Initial contract: 6 months
- Potential temp-to-perm salary: £36,000 - £43,000 (dependent on experience and level)
- Location: Raynesway, Derby (Jubilee House)
- Reporting line: Head of Programme (reporting into the CEO)
- Interviews: Scheduled for the New Year
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.