Work Based Learning Compliance & Systems Team Leader - CS11953

Warwick College Group; Warwick; On-site; GBP 80,000 - 100,000; Full time

Job summary

An educational institution in the UK is seeking a Team Leader to manage the Work-Based Learning Systems Coordination. The successful candidate will oversee data processes ensuring compliance with funding rules. Responsibilities include managing a team, auditing systems, developing reports, and delivering training. Essential qualifications include GCSE in English and Maths, and experience in data management. The role offers an exciting opportunity to drive improvements and support staff across the organization.

Qualifications

• Significant experience in data management in Further education.
• Knowledge of DfE funding rules and ILR data requirements.

Responsibilities

• Lead and manage the WBL Systems Co-ordinator.
• Oversee system set-up, updates, audits, and reporting.
• Develop and maintain Excel-based reports.

Skills

Data management

Excel advanced skills

Compliance knowledge

Audit experience

Education

GCSE Grade C or above in English and Mathematics

Level 3 or higher in a relevant subject

Job description

Background to the post

We are looking for an experienced and motivated Team Leader to oversee and develop our Work-Based Learning (WBL) Systems Co-ordination function. This is an exciting opportunity to lead the team responsible for ensuring our apprenticeship systems and data processes are accurate, compliant, and fully support learners and staff across WCG.

As Team Leader you will manage the WBL Systems Co-ordinator and provide strategic oversight of our apprenticeship systems and data. You will ensure our systems meet internal and external compliance requirements, support operational excellence, and deliver high-quality data for inspections, audits, and self-assessment.

You will work closely with Work-Based Learning Teams to drive improvements, implement the quality framework, and provide training and guidance to staff on system usage and compliance.

Responsibilities

• Lead, manage and support the WBL Systems Co-ordinator to maintain and improve all apprenticeship systems and learning platforms – for example the Apprenticeship Service, CRM, e-portfolio platforms, ILR data returns, and any associated reporting tools – ensuring they are accurate, compliant and fit for purpose.
• Oversee accurate and timely system set-up, updates, audits and reporting.
• Develop and maintain complex Excel-based reports and dashboards, using advanced formulas, pivot tables, macros and data validation to ensure high-quality analysis and insight.
• Coordinate preparation of data and reports for inspections (Ofsted, awarding bodies, and regulatory organisations).
• Drive continuous improvement in systems, processes and compliance, aligning with the Apprenticeship Journey and the WBL Directorate quality framework.
• Conduct regular audits of WBL system usage to ensure data accuracy and compliance with DfE Funding Rules. Identify gaps, errors, or risks and recommend corrective actions.
• Line manage staff including conducting one-to-ones, appraisals and personal development plans.
• Develop and deliver training on systems usage and compliance to new and existing staff.
• Create and maintain guidance documentation to ensure consistent, compliant processes.
• Contribute to annual self-assessment and quality improvement planning.
• Act as a role model and ambassador, building strong internal and external relationships.
• Prepare for external audits (DfE, Ofsted, and Awarding Bodies), collating and presenting data, evidence, and reports.

In order to support during busy exam periods, you may be asked to undertake exam invigilator duties. The College will provide training.

The list of duties is not exhaustive but outlines the main features of the post at appointment and may vary as the job evolves without affecting the nature of the duties or the responsibility level.

Offers of Work

For the successful candidate a conditional offer of work will be made. Our offer of work will be conditional upon a number of mandatory pre-employment checks, to include but not limited to: DBS, Barred List check, right to work check, internet search, TRA check (academic posts).

Essential Attainments

• GCSE Grade C or above in English and Mathematics, or Level 2 equivalent qualification.
• Educated to Level 3 or higher in a relevant subject (e.g. Information Technology, Business Administration, or a related vocational area).
• Significant experience and proven success of working in a data management capacity in Further education.
• Significant knowledge of DfE funding rules, apprenticeship funding guidance and ILR data requirements, with the ability to interpret updates and ensure compliance across systems and processes.

Desirable Attainments

• A UK driving licence free of major endorsements and use of a vehicle during working hours.