Travel Coordinator for Family Office (ID:23614)

Angela Mortimer; Remote; GBP 60,000 - 80,000; Full time

Job summary

A prestigious family office seeks a Travel Coordinator to manage bespoke global travel arrangements. This role offers significant autonomy and can be fully remote. Responsibilities include coordinating private aviation, arranging accommodations, and supporting family members with their travel needs. The ideal candidate has experience working within a family office, is organized, tech-savvy, and able to handle complex itineraries with discretion and efficiency.

Qualifications

• Proven experience arranging travel within a family office.
• Strong experience with private aviation and complex itineraries.
• Confident booking international travel.

Responsibilities

• Coordinating private aviation including chartered flights.
• Arranging hotels, villas, transfers, chauffeurs, and security.
• Supporting four family members with travel-related queries.

Skills

Exceptional organizational skills

Strong attention to detail

Experience with private aviation

Tech-savvy

Job description

An exceptional opportunity has arisen to join a prestigious UHNW family office based in the West London, supporting a family with highly bespoke, global travel requirements.

This is a standalone Travel Coordinator role offering significant autonomy, trust, and flexibility. The position can be based anywhere globally and is open to fully remote working.

Key Responsibilities

Flight & Aviation Management

• Coordinating private aviation, including chartered flights and private jets
• Managing commercial flights where appropriate, optimising routes and flexibility
• Handling last-minute changes, re-routing, and urgent requests seamlessly
• Booking travel with credit card points wherever possible

End-to-End Travel Coordination

• Arranging hotels, villas, transfers, chauffeurs, and security where required
• Managing visas, travel documentation, and special requests

Stakeholder Support

• Supporting travel for the four family members, and occasionally staff or guests
• Acting as the main point of contact for all travel-related queries
• Liaising with aviation providers, luxury hotels, agents, and concierge services

Problem Solving & Discretion

• Anticipating issues before they arise and resolving them calmly and discreetly
• Maintaining absolute confidentiality at all times

About You

This role is ideal for someone who thrives in a private, high-trust environment and has experience supporting UHNW individuals.

• Proven experience arranging travel within a family office
• Strong experience with private aviation, chartered flights, and complex itineraries
• Confident booking international travel

Skills & Attributes

• Exceptionally organised with outstanding attention to detail
• Calm under pressure and highly responsive
• Naturally service-oriented with a “nothing is too much trouble” mindset
• Strong knowledge of airline, hotel, and credit card points systems
• Tech-savvy and comfortable working independently and remotely
• Flexible with working hours to support global travel schedules

If you’re interested, please apply now!

Due to large volumes of applications, if you don’t hear from us, please know we really appreciate your interest — we’ll be in touch if your profile is a good match!