Transport Planning Administrator

Flannery Plant Hire (Oval) Ltd.; Wembley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading plant hire company in the United Kingdom is looking for a Transport Planning Administrator. You will support the logistics team in scheduling and coordinating the movement of plants and vehicles across multiple sites. Ideal candidates should have experience in transport or logistics, possess excellent organizational skills, and be proficient in Microsoft Office. This role also requires strong communication and attention to detail in a fast-paced work environment. Competitive salary and generous leave offered.

Benefits

Competitive Salary

24 days leave plus bank holidays

Training and development programs

Employee Assistance Program

Commitment to safety and sustainability

Work with modern equipment

Team-oriented culture

Recognition programs

Qualifications

• Previous experience in a transport, logistics, or scheduling administrative role.
• Excellent organisational and multitasking abilities in a fast-paced environment.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office and confident using digital systems.

Responsibilities

• Support the scheduling and coordination of plant and vehicle movements.
• Liaise with teams, customers, and drivers for accurate planning.
• Maintain accurate records of transport bookings and vehicle movements.
• Update transport management systems with scheduling information.
• Assist with compliance checks on vehicle documentation.

Skills

Organisational skills

Communication skills

Multitasking

Attention to detail

Team player

Education

Experience in transport or logistics

Tools

Microsoft Office

Transport Management Systems (TMS)

Job description

Transport Planning Administrator

Flannery Plant Hire is a leading provider of operated and self‑drive plant equipment, with a strong reputation for delivering high‑quality, reliable machinery to the UK’s largest infrastructure and construction projects. We are proud to be at the forefront of innovation and sustainability in plant hire, embracing the latest technology to support our clients and operators.

Our Transport & Logistics team plays a crucial role in ensuring the smooth, compliant, and efficient movement of equipment across our depots and client sites throughout the UK.

Role Overview

We are seeking a Transport Planning Administrator to join our busy Transport team, providing essential administrative and coordination support to ensure the effective daily movement of our fleet and machines.

This role will involve supporting the transport planners, maintaining records, booking transport, communicating with drivers and depots, and ensuring all movements are compliant with transport regulations and company standards.

It’s a fast‑paced role that requires strong organisational skills, attention to detail, and excellent communication across multiple teams.

Key Responsibilities

• Support the day‑to‑day scheduling and coordination of plant and vehicle movements across multiple depots and job sites.
• Liaise with internal teams, customers, and drivers to ensure deliveries and collections are planned accurately and efficiently.
• Maintain accurate records of transport bookings, vehicle movements, and driver documentation.
• Update transport management systems (TMS) and internal databases with live status and scheduling information.
• Prepare and distribute daily and weekly transport schedules and reports.
• Assist with compliance checks — ensuring vehicle documentation, permits, and driver qualifications are up to date.
• Work closely with the workshop and service teams to plan around maintenance, inspections, and downtime.
• Support with the allocation of external hauliers when required, ensuring service and cost standards are met.
• Provide administrative support to the Transport Planner and assist in resolving any transport or scheduling issues.
• Promote a safety‑first culture in line with Flannery’s operational and compliance standards.

Skills & Experience

Essential

• Previous experience in a transport, logistics, or scheduling administrative role.
• Excellent organisational and multitasking abilities in a fast‑paced environment.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office and confident using digital systems for scheduling and record‑keeping.
• Attention to detail and accuracy when managing data and documentation.
• Team player with a proactive, solution‑focused approach.

Desirable

• Knowledge of the construction or plant hire industry.
• Understanding of transport compliance requirements (e.g. FORS, O Licence, driver hours).
• Experience using Transport Management Systems (TMS) or similar logistics software.

Why Join Flannery

• Competitive Salary: We offer a highly competitive salary and package that reflects your skills and experience.
• Generous Leave: Enjoy 24 days plus bank holiday annual leave and personal leave to maintain a healthy work life balance.
• Professional Development: Take advantage of training programmes, workshops, and seminars to enhance your skills and advance your career.
• Employee Assistance Program: Access to free, confidential support services for personal and work‑related issues.
• Environmental and Safety Commitment: Join a company that prioritises safety and sustainability, ensuring a safe and eco‑friendly working environment.
• Modern Equipment: Work with the best and latest plant and machinery in the industry.
• Team Oriented Culture: Be part of a supportive and collaborative team that values each member’s contribution.
• Recognition Programs: Acknowledge and reward outstanding performance and dedication with various recognition programmes.

At Flannery Plant Hire, we value diversity and are an equal opportunity employer. We encourage applications from all qualified individuals regardless of race, colour, religion, gender, sexual orientation, age, marital status, or disability.