Transport Administrator

Culina; Northampton; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading logistics company in the United Kingdom is looking for an administrative professional to manage daily customer consignments and communication with teams. Responsibilities include data reconciliation, report production, and general administrative support. The ideal candidate will possess strong communication skills and a commitment to teamwork, with GCSE qualifications desired. A comprehensive benefits package is included.

Benefits

Annual Leave - 28 days

Pension scheme - 5% employee and 3% employer contribution

Life Assurance - x2 your annual salary

Wellness program - 24/7 access to counseling

Eye Care Vouchers for savings on eye tests and glasses

Employee recognition awards

Access to retailer discounts

Qualifications

• Equivalent of 5 GCSEs grade 'C' or above.
• Excellent communication skills.
• High levels of flexibility, commitment, and motivation.
• Able to use own initiative.
• Capable of operating with limited supervision within fixed guidelines.
• Team orientated and able to collaborate with others.
• Strong typing abilities would be useful.
• Working knowledge of Microsoft Excel and Outlook are desirable.
• Organised and efficient.

Responsibilities

• Create and check all daily customer consignments on the in-house AS400 system.
• Ensure consignments are correctly administrated and rated.
• Amend consignment details and communicate changes.
• Create dummy consignments to aid planning teams.
• Produce KPI and performance reports for the customer.
• Reconcile work on ESL's GTS system against schedules.
• Liaise with Transport Managers to ensure data accuracy.
• Assist the Admin Team Leader with daily/weekly information.
• Provide Tesco on-site teams with updated information.
• Provide general administrative support to the team.
• Escalate issues to the Admin Team Leader.
• Complete daily Irish conference calls for trailer requirements.
• Manage Isotrak compliance for load tracking.
• Liaise with the warehouse for trailer availability.
• Complete daily yard checks for safety compliance.
• Keep updated with news items and process updates.

Job description

Responsibilities

• Create and check all daily customer consignments on the in-house AS400 system (GTS) generally via EDI Import, liaising directly with customer where relevant.
• Ensure all consignments are correctly administrated, rated and ready to invoice obtaining rates for any new delivery points from ESL (Eddie Stobart Logistics) Finance and Reporting Team where necessary.
• Amend consignment details where required, communicating all changes to relevant parties i.e. ESL Planning teams, Tesco on-site teams etc.
• Create dummy consignments on GTS to aid ESL Planning teams and Operations department regarding driver manning levels.
• Produce reports (KPI and other) for the customer and ESL, utilising Microsoft Excel. These include Volume, Dummy Jobs and Performance Reports.
• Reconcile work on ESL\'s GTS system against schedules provided by customer, for individual Tesco depots, to ensure accurate charging and invoicing to customer at week and period end.
• Liaise with Transport Managers and other on-site team members to ensure data being presented to the customer is accurate.
• Assist Admin Team Leader and Data Analyst in providing daily/weekly information required by customer regarding performance, costs etc. where required.
• Provide Tesco on-site teams with up to date information regarding new Tesco stores including Risk Assessments, rates and GTS Location code information.
• Provide general administrative support to the Admin Team Leader and Admin team and any other tasks as required.
• Escalate issues to the Admin Team Leader where unable to resolve.
• Complete the daily Irish conference calls to agree on the type and amount of trailers required.
• Managing Isotrak compliance to make sure all loads from the depot are tracking, and liaising with the planning team/team leader to make sure all drivers and jobs errors are cleared.
• Liaise with the warehouse to make sure we have the correct trailers available to supply demand from the warehouse.
• Complete a daily yard check to comply with the safe and legal check, raising any defects to the relevant people.
• Keep up to date with news items, vacancies and process updates as detailed on ESL Intranet system.

Qualifications

• Equivalent of 5 GCSEs grade \'C\' or above
• Excellent communication skills
• High levels of flexibility, commitment and motivation
• Able to use own initiative
• Capable of operating with limited supervision within fixed guidelines
• Team orientated and able to collaborate with others
• Strong typing abilities would be useful
• Working knowledge of Microsoft Excel and Outlook are desirable
• Organised and efficient

Benefits

• Annual Leave - Holiday entitlement of 28 days inclusive of bank holidays.
• Pension scheme - we want colleagues to enjoy a comfortable retirements so we offer a great contribution of 5% employee and 3% employer
• Life Assurance - x2 your annual salary
• Wellness - Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
• Eye Care Vouchers - We can provide you with substantial savings with free eye tests and discounts on prescription glasses
• Reward & Recognition - We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts - via our benefit platform you will have access to over 50 retailer discounts for everyday savings!