Training Support Administrator

Babcock International; Helensburgh; On-site; GBP 25,000 - 27,000; Full time

Job summary

A leading defense contractor in Helensburgh is seeking a Training Support Administrator to manage training operations. The role involves maintaining training records, coordinating schedules, and providing excellent support to trainees and visitors. Ideal candidates will have administrative experience, attention to detail, and strong Microsoft Office skills. A permanent position with comprehensive benefits is offered.

Benefits

Generous holiday allowance

Pension scheme with life assurance

Access to Digital GP services

Employee share scheme

Special leave for reservists

Holiday Trading option

Paid volunteering day

Well-being support programme

Qualifications

• Previous experience in an administrative role.
• Excellent attention to detail is required.
• Strong working knowledge of Microsoft Office (Word, Excel).

Responsibilities

• Maintain and update trainee records using JPA and TAFMIS systems.
• Coordinate training schedules and course bookings.
• Provide front-of-house support to trainees and visitors.

Skills

Administrative experience

Attention to detail

Microsoft Office

Database management

Team orientation

Job description

Overview

Job Title: Training Support Administrator

Location: Helensburgh, Argyll and Bute

Compensation: £25,000 - £26,800

Role Type: Full time / Permanent

Role ID: SF67780

Be the Backbone of Submarine Training Excellence

At Babcock, we’re working to create a safe and secure world, together. If you join us, you can play your part as a Training Support Administrator at Faslane, near Helensburgh, Argyll and Bute.

Role

As a Training Support Administrator, you’ll be at the heart of our submarine training operations, ensuring everything runs smoothly behind the scenes. Your work will directly support the Royal Navy’s mission by maintaining accurate training records, managing course schedules, and delivering exceptional front-of-house service. This is your opportunity to make a real difference in defence, aerospace, and engineering—industries that are dynamic, vital, and deeply rewarding.

Day-to-day, you’ll have the following responsibilities:

• Maintain and update trainee records using JPA and TAFMIS systems
• Coordinate training schedules and course bookings to meet operational needs
• Provide front-of-house support, welcoming trainees and visitors
• Manage documentation and training materials, ensuring version control and compliance
• Support assessments, reporting, and general administrative tasks

This is a full-time, permanent position based onsite at Faslane. You’ll work 37 hours per week, Monday to Friday.

Essential experience

• Previous experience in an administrative role
• Excellent attention to detail
• Strong working knowledge of Microsoft Office (Word, Excel)
• Experience working with databases or training systems
• Ability to thrive in a fast-paced, team-oriented environment

Qualifications

• There are no essential qualifications required for this role. However, experience in document control, configuration management, or working in a service delivery environment would be advantageous.

Security Clearance

The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at GOV.UK: United Kingdom Security Vetting – clearance levels.

What we offer

• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity
• Excellent development opportunities and benefits package including an employee assistance programme supporting physical, mental and financial wellbeing.

About Babcock

For over a century Babcock has helped to defend nations, protect communities and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email [e-mail] with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.

Closing date: 01/10/2025