Trainee Document Controller

Omexom UK; Scotland Gate; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading engineering company is looking for a Trainee Document Controller to support site engineering and project management teams in Fort Augustus, Scotland. The ideal candidate will manage project documentation, ensuring that all teams work with current versions. Key qualifications include document control experience, proficiency in Microsoft Office, and excellent attention to detail. This position offers opportunities to develop skills in a structured environment with a focus on quality and compliance.

Qualifications

• Previous experience in a document control, technical administration, or similar clerical role.
• Strong computer literacy, particularly in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent attention to detail with a methodical and organised approach.

Responsibilities

• Manage the flow of project documentation and drawings.
• Issue and track documentation distributed to site staff.
• Ensure all documentation processes align with project quality standards.

Skills

Document control experience

Microsoft Office proficiency

Attention to detail

Professional communication

Team-oriented

Education

NVQ Level 3 / A-level

Tools

EDMS or databases

Job description

Job Title: Trainee Document Controller

Department: ASTI Fort Augustus Project – Engineering

Reports To: Senior Document Controller

Position Summary

The Technical Clerk / Trainee Document Controller plays a key role in supporting the site engineering and project management teams by maintaining the flow of project documentation.

This role ensures that engineers, project managers, and site personnel are always working with the most current and accurate versions of drawings, specifications, and data sheets.

Key Responsibilities

Document Management & Control

• Receive, check, and register incoming project documents and drawings in accordance with project procedures.
• Ensure the latest document revisions are clearly identified and made available to site teams.
• Issue and track documentation distributed to site staff, ensuring logs are kept up to date.
• Maintain an organised filing system for current and superseded documents (electronic and hard copy).
• Support regular document revision and version control checks across site documentation.

Technical & Administrative Support

• Prepare and issue work packs and technical documentation sets for construction and installation teams.
• Assist with the preparation of project progress charts, registers, and documentation trackers.
• Support engineers with the collection, verification, and collation of technical data.
• Assist the Senior Document Controller in resolving document control queries or inconsistencies.
• Provide general administrative and document-related support to the site team as required.

Quality & Compliance

• Ensure all documentation processes align with project quality standards and document control procedures.
• Assist in audits or quality checks related to document control activities.
• Uphold confidentiality, accuracy, and consistency in all documentation tasks.

Work Location

Location

Fort Augustus, Scotland, UK

Travel

Primarily based on site at Fort Augustus. Occasional travel within the UK may be required.

Qualifications, Skills & Experience

Essential

• Previous experience in a document control, technical administration, or similar clerical role, or NVQ Level 3 / A-level equivalent qualification.
• Strong computer literacy, particularly in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent attention to detail with a methodical and organised approach.
• Good understanding of technical documentation and revision control processes.
• Clear and professional communication skills, both written and verbal.
• Team-oriented, reliable, and capable of working independently under minimal supervision.
• Ability to work effectively under pressure and meet deadlines.

Desirable

• Experience in a document control or project support role within engineering, construction, or infrastructure projects.
• Familiarity with document management systems (EDMS) or databases.
• Basic knowledge of engineering terminology or project workflows.
• Awareness of quality management and control procedures.

Personal Attributes

• Professional and proactive attitude.
• High level of accuracy and consistency in work output.
• Strong sense of responsibility and ownership of tasks.
• Adaptable and eager to learn new systems and processes.