Tender & Procurement Coordinator

Zencargo; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A global logistics firm is seeking a Tender & Procurement Coordinator to support its operations in London. The ideal candidate will have a keen interest in ocean freight and international trade, coupled with proficiency in Excel. This role involves preparing spot quotations, managing tender processes, and collaborating with various teams to optimize pricing strategies. Strong communication and analytical skills are essential for success in this fast-paced environment, making this an exciting opportunity for career growth.

Qualifications

• Understanding or interest in ocean freight and international trade.
• Good communication and time management skills.
• Proactive, team-player attitude and eagerness to learn.

Responsibilities

• Prepare competitive multi-trade spot quotations as required.
• Manage the tender and bid process with competitive pricing solutions.
• Analyze bid/tender requirements and ensure team alignment.

Skills

Ocean freight knowledge

Excel/Google Sheets proficiency

Communication skills

Time management

Tools

Tender management tools

Freight rate management platforms

Job description

Tender & Procurement Coordinator

Department: Pricing and Procurement

Employment Type: Permanent - Full Time

Location: London

Description

Are you detail-oriented, organised, and eager to grow your career in global logistics? Zencargo is looking for an Tender & Procurement Coordinator to support our tender and procurement team in delivering accurate, competitive freight solutions.

In this role, you'll help prepare spot quotes, support tender submissions, and coordinate with internal teams to ensure smooth pricing and rate management processes. You'll also assist in gathering market data, maintaining pricing tools, and working with our operations and procurement teams to keep everything running on track.

What you'll bring:

• A good understanding or interest in ocean freight and international trade
• Strong Excel/Google Sheets skills and attention to detail
• Great communication and time management skills
• A proactive, team‑player attitude and willingness to learn

Key Responsibilities

• Completion of competitive multi‑trade spot quotations as required
• Manage the tender and bid process, ensuring competitive and accurate pricing solutions aligned with Zencargo's strategy.
• Analyse bid/tender RFI/RFQ requirements, identifying ambiguities and ensuring internal teams are aligned on pricing and commercial strategies.
• Ensure timely responses to tender submissions and customer quotation requests, prioritising accuracy and competitiveness.
• Maintain a database of ocean freight rates, historical tender results, and market intelligence to support pricing decisions.
• Support sales teams by aligning pricing proposals with customer expectations and business objectives.
• Collaborate with operations and procurement teams to ensure seamless contract implementation and rate filing.
• Identify and recommend process improvements to enhance efficiency in tender management and procurement operations.
• Develop procurement strategies in collaboration with trade managers to secure competitive pricing, space protection, and strategic partnerships.
• Source and negotiate rates with carriers, consolidators, and agents to maintain competitiveness and service reliability.
• Conduct comparative cost analyses to optimise pricing strategies, maximising business wins and profitability.
• Monitor trade dynamics, market trends, and service developments to enhance procurement capabilities.
• Build and maintain relationships with key shipping lines to secure favorable terms and procurement opportunities.

Skills, Knowledge and Expertise

Soft Skills

• Negotiation: Ability to secure competitive pricing and service commitments from carriers and suppliers.
• Analytical Thinking: Strong ability to assess pricing structures, evaluate market trends, and interpret cost data.
• Communication & Collaboration: Effective in engaging with internal teams, suppliers, and stakeholders to ensure alignment and transparency.
• Problem‑Solving: Proactive approach to addressing challenges, making data‑driven decisions, and optimising procurement strategies.
• Time Management: Ability to handle multiple pricing requests, tenders, and deadlines efficiently in a fast‑paced environment.
• Detail‑Oriented: Ensures accuracy in tender submissions, pricing updates, and procurement data management.

Technical & Competency Skills

• Strong understanding of ocean freight pricing structures, trade lane dynamics, and carrier relationships.
• Proficiency in tender management tools and freight rate management platforms for efficient data processing.
• Ability to conduct cost and risk analysis, using comparative models to optimise procurement decisions.
• Experience with contract management and rate filing processes to ensure compliance and accuracy.
• Proficiency in Google Sheets/Excel, including pivot tables and data visualisation for pricing and market trend analysis.
• Knowledge of global supply chain economics and how they impact the ocean freight industry.