Temporary Company Secretary, Senior Administrator - 6 months

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading fund services provider in Jersey is seeking an Administrator to support company secretarial services. You will manage board meetings, prepare reports, and liaise with stakeholders. Strong organizational skills and proficiency in Microsoft Office are essential. This temporary position offers exposure to fund governance processes within a collaborative environment.

Qualifications

• Strong organisational skills with the ability to complete tasks efficiently and accurately.
• Self-motivated with the ability to work independently and across rotational tasks.
• Awareness of fund regulatory and compliance matters.

Responsibilities

• Coordinate quarterly and ad hoc board meetings for fund clients.
• Draft meeting agendas and circulate to directors for approval.
• Attend board meetings to take minutes and circulate them within 10 business days.

Skills

Strong organisational skills

Excellent verbal and written communication skills

Sound IT skills

Ability to interpret legal and governance documents

Education

Completion of a relevant Category 5 professional qualification

Tools

Microsoft Office

Job description

Overview

Our client is seeking an Administrator to support company secretarial services within the Fund Corporate Services department. Based in Jersey, this temporary, full-time role is for a period of 6 months and involves providing efficient and accurate minute-taking, meeting coordination and administrative support for fund client entities. You will liaise directly with internal teams and external stakeholders to ensure timely and professional handling of corporate governance tasks.

Responsibilities

• Coordinate quarterly and ad hoc board meetings for fund clients
• Draft meeting agendas and circulate to directors for approval
• Collate and prepare board reports and meeting packs with input from internal and external parties
• Maintain central meeting logs, registers and digital/physical corporate files
• Attend board meetings to take minutes and circulate them within 10 business days
• Follow up on action points from board meetings and report progress to directors
• Monitor shared inboxes and triage correspondence where necessary
• Liaise with legal counsel and stakeholders regarding agreements requiring director approval
• Assist with regulatory audits and gather requested documentation
• Carry out ad hoc administrative tasks as directed by company secretarial managers

Qualifications

• Strong organisational skills with the ability to complete tasks efficiently and accurately
• Understanding of fund structures and fund operations (training will be provided)
• Ability to interpret legal and governance documents (with support and training)
• Able to manage priorities and perform well under pressure
• Self-motivated with the ability to work independently and across rotational tasks
• Excellent verbal and written communication skills
• Flexible, detail-oriented and proactive
• Sound IT skills, particularly in Microsoft Office, especially Excel
• Awareness of fund regulatory and compliance matters (Desirable)
• Previous company secretarial experience (Desirable)
• Familiarity with alternative investment funds (Desirable)
• Completion of a relevant Category 5 professional qualification (Desirable)

What You'll Love

This is a varied and hands-on role supporting a wide range of fund structures in a fast-paced and collaborative environment. You will gain valuable exposure to board governance processes while developing technical and organisational skills within a leading fund services provider.

Interested?

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