Team Secretary - Apprenticeship Opportunity

Rotherham Doncaster & South Humber NHS Foundation Trust; Sheffield; On-site; GBP 40,000 - 60,000; Part time

Job summary

A NHS Foundation Trust in Sheffield is seeking a motivated Team Secretary to provide efficient secretarial and administrative support to Community Mental Health Teams. This part-time role (4 days a week) requires a Level 3 qualification or equivalent experience. Essential duties include acting as a liaison, managing office administration, and supervising junior staff. Applicants should possess strong organizational and communication skills. This role does not offer sponsorship and will close for applications on 5 Dec 2025.

Qualifications

• Level 3 qualification or equivalent experience in a relevant subject required.
• Experience in providing senior administrative support.
• Ability to supervise junior staff.

Responsibilities

• Act as the initial liaison contact for staff.
• Manage daily administration tasks, including booking meetings.
• Take notes at multi-disciplinary meetings.

Skills

Confidentiality

Organizational skills

Communication

Team collaboration

Education

Level 3 qualification or equivalent experience

Job description

Overview

A Vacancy at Rotherham Doncaster and South Humber NHS Foundation Trust. We are looking for a professional, motivated and caring Team Secretary to work 4 days a week (0.8 WTE) within our South Admin Team, providing efficient, effective and confidential secretarial and senior administrative support to Community Mental Health Teams based at Swallownest Court.

Apprenticeship Opportunity

If you don't already have a Level 3 qualification or equivalent experience in a relevant subject, RDaSH offers this post alongside the opportunity to complete a Level 3 apprenticeship qualification relevant to your role.

Responsibilities

• Act as the initial liaison contact for staff, handling referrals, correspondence and dissemination of information.
• Participate in ensuring efficient day‑to‑day management of the administration office, including booking meetings, events and meeting rooms.
• Administer and take notes at multi‑disciplinary meetings, ensuring actions are communicated.
• Collaborate with the Administration Manager and Development Support Team on monitoring data quality issues and data cleansing.
• Supervise Band 2 Receptionist/Call Handlers where appropriate.

Qualifications & Training

Level 3 qualification or equivalent experience in a relevant subject is required. Apprenticeships include regular training with a college or training organisation; around 20% of working hours will be spent training or studying, leading to a nationally recognised qualification.

Additional Information

This role is not eligible for sponsorship. Before applying, please view the attached job description and person specification for full details.

The main terms and conditions of service can be found at https://www.nhsemployers.org/publications/tchandbook.

We reserve the right to close the vacancy early if a high amount of applications are received. This advert closes on Friday 5 Dec 2025.