Team Administrator

LJ Recruitment; England; On-site; GBP 20,000 - 30,000; Full time

Job summary

A recruitment agency in the United Kingdom is seeking an organised and proactive Team Administrator. This role involves providing high-quality administrative and secretarial support in a busy professional services environment. You will manage multiple priorities, ensure smooth day-to-day team operations, and support colleagues at all levels. Previous office experience is desirable but training will be provided. Strong IT skills, particularly in Microsoft Office, are essential. This position offers the chance to contribute to a collaborative team environment.

Qualifications

• Previous office administration experience is desirable.
• Reliable and detail-oriented team player.
• Enjoys supporting others and maintaining high standards.

Responsibilities

• Provide efficient administrative support to fee-earners and the wider team.
• Manage diaries, schedule meetings, and coordinate calls.
• Arrange travel, accommodation, and itineraries.
• Prepare, proofread, and format documents.
• Support internal and client events.

Skills

Strong IT skills

Excellent communication skills

Strong organisational abilities

Time management

Attention to detail

Proactive approach

Education

GCSEs at grade C/4 or above in English and Maths

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

We are seeking an organised and proactive Team Administrator to provide high-quality administrative and secretarial support within a busy professional services environment. This role is ideal for someone who enjoys working in a collaborative team, can manage multiple priorities, and takes pride in delivering excellent support to colleagues at all levels.

You’ll play a key role in ensuring the smooth day-to-day running of the team, handling a wide range of administrative, organisational, and client-focused tasks.

Key Responsibilities

Administration & Organisation

• Provide efficient administrative support to fee-earners and the wider team.
• Manage diaries, schedule meetings, and coordinate conference calls and video meetings.
• Arrange travel, accommodation, and itineraries as required.
• Handle general office tasks such as printing, scanning, filing, and archiving, ensuring all documentation is accurate and up to date.
• Support with file opening and closure procedures, maintaining records in accordance with company policy.

Document & Information Management

• Prepare, proofread, and format documents and correspondence to a high professional standard.
• Assist with typing tasks including digital dictation, copy typing, and document amendments.
• Maintain team databases, client contact information, and other key records.
• Update and manage internal systems and intranet pages as required.

Event & Project Support

• Support internal and client events, including invitation management, RSVPs, and attendee coordination.
• Assist with internal projects and ad hoc team initiatives, ensuring all administrative tasks are completed efficiently.
• Coordinate the production of presentations, reports, and meeting materials.

About You

We’re looking for a reliable and detail-oriented team player who enjoys supporting others and takes pride in maintaining high standards of work.

Skills & Experience

• GCSEs (or equivalent) at grade C/4 or above in English and Maths.
• Previous office administration experience is desirable, though full training will be provided.
• Strong IT skills, particularly Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities, with the capacity to prioritise effectively under pressure.
• Accuracy and attention to detail when handling confidential information.
• A proactive, flexible approach with a commitment to delivering outstanding service.