Talent Acquisition Administrator

Costello Medical; Manchester; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A healthcare agency is seeking a Talent Acquisition Administrator to manage the recruitment process, ensuring a high-quality experience for candidates. The role involves collaboration with hiring managers to attract talent and oversee recruitment administration. Requirements include basic recruitment experience and strong organisational and communication skills. The agency offers a competitive salary, hybrid working options, and numerous benefits including private medical insurance and flexible hours.

Benefits

Discretionary profit share bonuses

Private medical insurance

Flexible working options

25 days' annual leave plus bank holidays

Professional development funding

Qualifications

• 6 to 12 months of experience in recruitment, resourcing, or talent acquisition.
• Strong organisational skills and ability to manage multiple pipelines.
• Professional verbal and written communication.

Responsibilities

• End-to-end recruitment administration for multiple roles.
• Oversee recruitment inquiries and respond to candidate queries.
• Conduct telephone and face-to-face interviews.

Skills

Organisational skills

Communication

Attention to detail

Proactive approach

Collaboration

Tools

Microsoft Office

Job description

Overview

Role Summary

You will be responsible for all stages of the recruitment process, delivering an excellent experience for all candidates, and working closely with hiring managers on our strategic approach to talent acquisition to drive company growth.

Responsibilities

• End-to-end recruitment administration for multiple roles, including creation and posting of job adverts, reviewing applications, marking assessments and arranging interviews
• Overseeing recruitment inbox and responding to candidate queries
• Conducting telephone interviews, reviewing self-recorded video interviews and greeting candidates arriving for face-to-face interviews
• Head hunting and proactively reaching out to prospective candidates
• Providing guidance and support to hiring managers regarding talent acquisition strategies and candidate attraction
• Researching, organising, hosting and attending career fairs with universities and other professional or student-focused organisations
• Ensuring recruitment procedures are fair, inclusive, and comply with best practice
• Ad-hoc tasks and projects in support of the wider People and Talent Acquisition function, including diversity and inclusion projects, creating content for our website, and gathering feedback from new employees

Role Details

• Salary: £24,750 to £30,000 per annum, depending on experience
• Benefits: discretionary profit share bonuses paid twice per year, hybrid and flexible working options, generous holiday allowance, private medical insurance, critical illness cover, income protection, full funding for external training and more
• Role Type: Full-time or part-time, permanent. Standard 37.5 hours per week, Monday to Friday; part-time options of 30 hours per week can be considered
• Start Date: Ideally Monday 3 November or Monday 1 December 2025; later start dates in early 2025 available on a monthly basis
• Application Deadlines: Sunday 12 October
• Location: London or Manchester offices preferred; role also available at Global Headquarters in Cambridge

About the Role

Are you a recruitment or HR professional looking for a new challenge? Do you enjoy shaping recruitment strategy and delivering an exceptional candidate experience? Are you ready to own end-to-end recruitment across various teams?

We are seeking a new in-house Talent Acquisition Administrator to help spearhead our company's growth. You will be responsible for all stages of the recruitment process for various positions across our service offerings and offices, delivering an excellent recruitment experience for all candidates. You will manage multiple roles simultaneously, making the role varied and fast-paced. Working alongside hiring managers, you will support our strategic approach to recruitment and candidate attraction, as well as innovation and improving our processes.

More Than a Recruiter

Costello Medical values include "Talent & Opportunity". The role involves coordinating attendance at university careers fairs, building relationships with university careers advisors and running careers events. You will provide advice and guidance to students, graduates and post-graduates as they start their professional careers. As the service offerings expand, we are hiring professionals with experience in new areas, offering opportunities to learn about recruitment strategies for both entry-level and senior positions.

You will be involved in projects to develop and improve internal processes and guidance, contribute to our employer brand, boost recruitment marketing, advance diversity and inclusion, and continue to innovate our practices.

We are a friendly and ambitious team, and we are looking for someone as passionate as we are about delivering exceptional customer service to colleagues and candidates.

The Impact of Your Work

At Costello Medical, the Talent Acquisition team enables life-changing work across healthcare. Hires help doctors, researchers, hospitals and policymakers understand complex healthcare science and make smarter decisions about care and costs. By hiring and onboarding exceptional graduates and professionals from the STEM sector, you will help our teams grow and, in turn, expand their impact.

Key Responsibilities

• End-to-end recruitment administration for multiple roles, including creation and posting of job adverts, reviewing applications, marking assessments and arranging interviews
• Overseeing recruitment inbox and answering candidate queries
• Conducting telephone interviews, reviewing self-recorded video interviews and greeting candidates arriving for face-to-face interviews
• Head hunting and proactively reaching out to prospective candidates
• Providing guidance and support to hiring managers regarding talent acquisition strategies and candidate attraction methods
• Researching, organising, hosting and attending career fairs with universities and other organisations
• Ensuring recruitment procedures are fair, inclusive, and compliant with best practice
• Ad-hoc tasks and projects in support of the wider People and Talent Acquisition function

Working Arrangements

Hybrid Working Policy: We support face-to-face office time and flexible working. After probation, employees may work from home up to half their time, measured over a 2-week rolling period. During probation (typically the first 6 months), you may work from home 1 day per week.

Career Development

To learn more about our tailored career progression, read personal accounts from colleagues: https://www.costellomedical.com/careers/working-at-costello-medical/profiles/

About Costello Medical

We are a global healthcare agency specialising in medical communications, market access, and health economics and outcomes research. We work with pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. We have been listed in the Top 100 Best Companies to Work For since 2017 and earned B Corp accreditation in 2022. Learn more at https://www.costellomedical.com/

Requirements

About You

This role suits professionals with internal or agency recruitment experience seeking a collaborative in-house role. You should be adaptable, thrive in a fast-paced environment, and communicate effectively. You should be proactive with a problem-solving mindset and a desire to contribute to a global company in the healthcare sector.

Essential requirements:

• 6 to 12 months of experience in recruitment, resourcing or talent acquisition
• Strong organisational skills and ability to manage multiple pipelines
• Productivity and ownership of work
• Professional verbal and written communication
• Commitment to excellent customer service
• Attention to detail
• Innovative and proactive approach
• Discretion with sensitive information
• Collaborative with colleagues at all levels
• Willingness to learn and develop professionally
• Experience with Microsoft Office

Benefits

What We Offer

• Salary: £24,750 to £30,000 per annum plus discretionary profit share
• 25 days' annual leave plus bank holidays; holiday buy/sell
• Flexible hours and remote work up to half the time after probation
• Flexible benefits package with cash payments and enhanced pension contributions
• Private Medical Insurance
• Paid study leave and funding for external qualifications
• Critical Illness Cover, Income Protection and Life Assurance
• Sabbaticals after service length

The Application Process

You are required to submit your CV and a cover letter via our online application form. In your cover letter, explain why you are suited to the role and why you would like to join Costello Medical, with examples.

The process includes a proofreading task, a written exercise, and a formal interview with senior members of the Talent Acquisition team. The standard process lasts around 2-3 weeks, with flexibility as needed.

As an equal opportunity employer, we are committed to a diverse and inclusive workforce. We can provide reasonable adjustments during the recruitment process: https://www.costellomedical.com/reasonable-adjustments/

Please note that this role does not meet eligibility criteria for visa sponsorship and you will need the right to work in the UK independently from the company.