Surveying and Purchasing Officer

MTrec Ltd; Darlington; On-site; GBP 25,000 - 35,000; Full time

Job summary

A public sector client in Darlington is seeking a Surveying and Purchasing Officer. Responsibilities include managing procurement processes, collecting quotes, and ensuring compliance with regulations. Candidates should possess four GCSEs including Maths and English and have relevant experience in procurement or quantity surveying. Strong IT skills and teamwork are essential for this role.

Benefits

Immediate start date

Varied and interesting job role

Great team culture

Qualifications

• Previous experience in procurement or quantity surveying in a large organisation.
• Experience of pricing tenders and estimates.
• Minimum supervision ability to meet strict deadlines.

Responsibilities

• Gather prices and quotations for goods and services.
• Administer purchasing processes and monitor compliance.
• Manage credit card purchases and invoice processing.
• Prepare procurement board requests and monitor contracts.

Skills

Working towards full membership of CIPS/CIOB

Experience of providing procurement advice

Able to work successfully as part of a team

Communication skills

IT Literacy (MS Word/Excel)

Ability to plan and organise work

Ability to interpret financial information

Customer service orientation

Education

Four GCSEs including Maths and English (Grade A*-C)

Tools

MS Word

MS Excel

Job description

Rewards and Benefits on Offer

• Immediate start date.

• Varied and interesting job role.

• Great resources.

• Great team culture.

• Any support required is provided.

The Company you will be working for

We are proudly representing our public sector client based in Darlington. They are currently looking for a Surveying and Purchasing Officer to join their team. If you are interested and meet the person specification of the job role, please apply below.

The Job you will be doing

• Responsible for the accurate gathering of prices or quotations for goods and services, timely order processing for capital works and maintenance projects and internal purchasing requests

• Arranging the hire or purchase of equipment, machinery to support wider projects.

• Administration and monitoring of purchasing and purchasing reconciliation, providing pre-defined reports as required.

• Preparation and submission of procurement board requests including non-competitive forms in line with current procedure rules

• Monitor non contract purchasing to ensure compliance with contract procedure rules and current EU legislation.

• Assist with managing supply contracts, arranging and supporting meetings with contracted suppliers and contractors, providing management information to inform of service issues requiring remedial action.

• Creating orders and monitoring receipts.

• Manage credit card purchases (registered in your name), in accordance with current policy, including challenging requests and verifying purchases against the bill/statements.

• Dealing with enquiries from suppliers, contractors and internal customers.

• Preparation of estimates including limited design input and measurement of works on site.

• Assisting with the pricing of tenders and larger estimates including preparation of valuations, advising and highlighting potential issues.

• Contribute to the preparation of new tenders, advising and highlighting potential issues.

• Assist in the production of documentation, specification, tendering and negotiation to award of contracts.

• Assisting in the production and maintenance of target hours for all areas of work to enable performance monitoring.

• Ensure data is entered into relevant IT systems and monitoring of invoice data

• Checking and processing of invoices, dealing with suppliers/contractors on invoice queries.

• Provide cover as and when required to other areas on priority functions of a similar nature.

• Monitoring of workload, ensuring completion within targets, reporting any issues to your line manager appropriately.

• Prepare for new works including raising of job numbers, collating information to generate target hours for productivity monitoring and raising of sub-contract orders.

• Assist with obtaining and issuing basic health and safety file information.

• To comply with health and safety policies, organisational statements and procedures, report any incidents / accidents/ hazards and take a pro-active approach to health and safety matters to protect yourself and others.

• Any other duties of a similar nature related to this post that may be required from time-to-time.

About You

• Four GCSEs or equivalent to include Maths and English (Grade A*-C)

• Working towards full membership of CIPS/CIOB or equivalent procurement/construction professional body

• Previous experience of working in procurement or quantity surveying in a large organisation

• Experience of providing procurement advice

• Experience of setting up and maintaining systems

• Experience of pricing tenders and estimates including preparation of valuations

• Able to work successfully as part of a team and communicate both orally and in writing

• Ability to plan, organise and prioritise own work with a minimum of supervision and to strict deadlines, communicating clearly with service managers

• IT Literate, capable of using MS Word / Excel and office packages

• Ability to interpret financial information

• Ability to undertake independent research

• Ability to interpret policy and procedures to meet procurement criteria and give recommendations and advice

• Can work under pressure and be self-motivated

• Be able to demonstrate a high level of customer service and be flexible to a fast-changing working environment

• Communicate at ease with customers and provide advice