Support Secretary, Neurology

NHS; Coventry; On-site; GBP 24,000 - 27,000; Part time

Job summary

A regional healthcare provider in Coventry is seeking a part-time Support Secretary within their Neurology Service. The role includes providing comprehensive administrative support, managing on-call clinics, and maintaining filing systems. A full UK driving license is essential. The position offers a salary of £24,937 to £26,598 per year pro-rata and requires flexibility and initiative to meet deadlines. This permanent role is crucial to ensuring efficient operations within the service.

Responsibilities

• Provide comprehensive administrative support to operational and clinical teams.
• Responsible for managing on-call clinics and outcomes.
• Maintain an accurate and secure filing system accessible by all staff.
• Organise and service meetings/events, including taking accurate notes.
• Support document production from audio, digital dictation, or copy sources.
• Procure clinical supplies and equipment as required.

Job description

Support Secretary, Neurology

Closing date is 06 February 2026

Are you an experienced, highly motivated administrator looking for a new challenge? Are you approachable, friendly, and compassionate with enthusiasm for developing new skills? If this describes you then this could be the job opportunity for you.

Please be advised that sponsorship is not eligible for this post.

A full UK driving licence is essential for this post. International driving licences are not accepted.

Main duties of the job

You will provide comprehensive and accurate admin and clerical support to operational and clinical teams within our Neurology Service. This will include ownership of on‑call rota, booking/rescheduling patient appointments, accurate data inputting onto electronic patient records system, answering complex telephone queries, minute taking, and ordering.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We pride ourselves on high‑quality patient care and innovation.

Job responsibilities

• Work effectively as a team member.
• Responsible for on‑call clinics, rota and outcomes.
• Provide comprehensive administrative services across all services in the building, including word‑processing, drafting, producing and proofreading documents from audio, digital dictation or copy sources.
• Undertake general office duties such as filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Maintain spreadsheets and databases, including production of regular information reports.
• Organise and service meetings/events, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
• Procure stationery, clinical supplies, and equipment stock.
• Use own initiative to meet tight deadlines.
• Provide flexible administrative and clerical cover as required, possibly working at another base during cross‑cover arrangements.

Person Specification

Qualifications

• See supporting documents.

Experience

• See supporting documents.
• See supporting documents.

Knowledge

• See supporting documents.
• See supporting documents.

Skills

• See supporting documents.

Commitment to Trust Values and Behaviours

• See supporting documents.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires submission for disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospitals Coventry and Warwickshire

£24,937 to £26,598 a year pro rata per annum

Contract

Permanent

Working pattern

Part‑time

Reference number

218-AC-B3-7748807

Job locations

University Hospitals Coventry and Warwickshire