Supply Chain Administrator

Torus Group; Liverpool; On-site; GBP 60,000 - 80,000; Full time

Job summary

A construction and maintenance organization is looking for a proactive Supply Chain Administrator to join their Liverpool team. The successful candidate will support purchasing operations, manage supplier compliance, and handle administrative tasks efficiently. Ideal applicants will possess strong organizational skills, proficiency in Excel, and experience in a commercial setting. This full-time role is office-based, and applicants must complete pre-employment checks before starting.

Qualifications

• Proven experience providing administrative support within a commercial or contracting environment.
• Experience dealing with invoices is essential.
• Strong IT skills and ability to manage and analyse data effectively.

Responsibilities

• Support the Category Manager and Buyer in raising purchase orders.
• Monitor supplier and subcontractor purchase order compliance.
• Work closely with the Accounts Payable team to process invoices.

Skills

Strong organisational skills

Attention to detail

Excel skills

Excellent written and verbal communication skills

Flexible and proactive attitude

Education

GCSE (or equivalent) in Maths and English

Tools

Microsoft Office

Job description

Job Advert

HMS, part of Torus Group, is looking for a proactive and organised Supply Chain Administrator to join our Liverpool team on a full‑time, office‑based basis at our Stonebridge office. This is an exciting opportunity to play a key role in ensuring the smooth running of our supply chain operations, helping to manage construction and maintenance materials for our customers. You will act as a central point of communication between internal teams and suppliers, ensuring orders, invoices, and deliveries are processed accurately and efficiently.

If you are detail‑oriented, enjoy working in a fast‑paced environment, and want to contribute to a team that delivers high‑quality service across the business, this role could be perfect for you.

What You Will Be Doing

• Support the Category Manager and Buyer in raising, reconciling, and receiving weekly consolidated purchase orders.
• Monitor and manage supplier and subcontractor purchase order compliance, ensuring invoices are processed accurately and on time.
• Work closely with the Accounts Payable team to register, reconcile, and process supplier invoices and credits efficiently.
• Liaise with suppliers to resolve invoice queries and ensure smooth payment processes.
• Manage the business mailbox and respond to email and telephone queries professionally.
• Maintain accurate records for compliance, quality assurance, and audit purposes.
• Support internal teams by preparing documents, spreadsheets, and reports as required.
• Assist with supplier account updates, quality checks, and internal audits.
• Participate in meetings to provide updates and support continuous improvement initiatives.

What We Are Looking For

We’re seeking someone with strong organisational skills, attention to detail, and the ability to manage multiple priorities in a busy team environment. The ideal candidate will have:

• Proven experience providing administrative support within a commercial or contracting environment.
• Strong Excel skills, with the ability to manage and analyse data effectively.
• Experience within the construction industry would be advantageous.
• Experience dealing with invoices.
• GCSE (or equivalent) in Maths and English.
• Strong IT skills, including proficiency in Microsoft Office.
• Excellent written and verbal communication skills.
• Flexible, proactive, and able to adapt to changing priorities.
• Experience within the construction industry would be advantageous.

Interview Process

• The interview will be competency‑based, assessing your technical skills, problem‑solving abilities, and team collaboration.
• Interviews will take place at our Stonebridge office.

Additional Information

Each successful applicant will be required to complete the following pre‑employment checks before a start date is agreed:

• Right to work verification
• Qualification certificate check
• 2x completed references
• Occupational Health Questionnaire – Fit For Work
• DBS check (if required for role)
• Completion of all new starter documentation including signed T&Cs

We reserve the right to close this advert early if we receive a sufficient number of applications.