Senior Officer - Finance and Payroll

Adecco; Greater London; On-site; GBP 38,000 - 40,000; Full time

Job summary

A leading provider of supported housing is seeking a Senior Officer - Finance & Payroll to manage income collection and payroll processes. This full-time role, based in London, demands expertise in accounting, compliance, and reporting. Key responsibilities include ensuring accuracy in rent and service charge management, handling payroll in collaboration with HR, and performing financial reconciliations. Candidates should have experience in finance roles and a strong understanding of financial regulations.

Qualifications

• Experience in finance roles, particularly with payroll and income management.
• Strong understanding of compliance with financial regulations.
• Ability to manage multiple financial databases accurately.

Responsibilities

• Ensure effective rent and service charge collection.
• Administer payroll and pension processes accurately.
• Manage reconciliation for accounts payable and income.

Skills

Accounting accuracy

Financial reporting

Compliance with regulations

Payroll management

Data reconciliation

Job description

Overview

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Role: Senior Officer - Finance & Payroll

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Location: Fulham, London and other site offices

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Hours: Mon - Fri 9am - 5pm

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Job Role: Full time, permanent

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Salary: 38k - 40k

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Immediate start

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Company: Leading provider of supported housing for vulnerable and disabled veterans in the UK.

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Role responsibilities

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The Role: To ensure The Company maximizes its income through effective rent and service charge collection and arrears recovery, and to manage the payroll and pension process accurately and efficiently, guaranteeing compliance with internal policies and external regulations supporting financial reporting and audits.

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Rent Income

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• Process rent payments, service charges, and Housing Benefit/Universal Credit transactions daily, maintaining accurate tenant rent accounts and supporting arrears.
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• Work with Housing Officers to set up Direct Debits and administer these accordingly, and manage the processing of all direct debits, standing orders, bank transfers and card payments, ensuring entries are accurately input to the Housing database and to tenant accounts.
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• Ensure high-accuracy accounting tasks such as rent journals and inputting tenants' rent data into the rent accounting system are actioned timely.
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• Perform rent and service charges reconciliations across all sites.
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• Liaise with housing officers, support workers, and local authorities to resolve finance-related rent and service charges queries with Housing Benefit and Universal Credit.
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• Produce regular KPI reports on arrears to alert Housing to tenancy-related debt and other types of debt across the Foundation.
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• Contribute to overall housing management by providing an effective and efficient response to rent accounting enquiries.
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Fundraised, Support and Commercial Income

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• Record and reconcile Fundraised income via finance and fundraising systems and report grant funding to the fundraising team.
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• Work with Fundraising to ensure all records in the fundraising database reconcile back to the accounting system.
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• Together with Fundraising, ensure Gift Aid details and information in the Harlequin fundraising database system are accurate and that all Gift Aid claims comply with HMRC requirements, maximizing potential Gift Aid income.
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• Ensure correct procedure is followed for donations received by post, so they are correctly banked and coded for entry into the accounting system after confirmation with the fundraising team.
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• Work with Finance and Fundraising teams to analyse income performance against targets and prepare forecasts.
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• Ensure all Support income and grants have been received, recorded and reconciled.
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• Manage Accounts Receivable for Commercial income, ensuring correct allocation to nominal codes, cost centres and projects.
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Payroll & Pension Administration

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• In collaboration with Human Resources, ensure accurate monthly payroll and pension information is presented to the payroll bureau (outsourced provider) in a timely manner.
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• Work with the outsourced provider to administer monthly payroll and pensions for all staff, ensuring accuracy and timeliness.
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• With Human Resources (HR), maintain payroll records including absences, additions and deductions, and pension contributions.
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• Ensure compliance with HMRC regulations and statutory reporting (e.g. RTI, P60s, P11Ds).
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• Respond to payroll and pension queries and liaise with HR and finance teams as needed.
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• Support year-end payroll processes and audits.
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Accounts Payable Reconciliation & Reporting

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• Perform accounts payable reconciliations and provide reporting as required.
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Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.