Senior Officer - Finance, Admin & Logistics, HCMP

BRAC; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading NGO in the United Kingdom is seeking a dedicated individual to support finance, administration, and logistics for effective project implementation. The role involves coordinating among various departments, managing budgets, and ensuring compliance with safeguarding policies. Ideal candidates should have experience in budget management and a strong knowledge of safeguarding practices.

Qualifications

• Experience in budget management and financial reporting.
• Ability to coordinate with different teams and stakeholders.
• Knowledge of safeguarding policies and practices.

Responsibilities

• Support budget management and cost accurate estimations.
• Coordinate with sectors and track procurement processes.
• Ensure compliance with safeguarding standards.

Skills

Budget management

Financial monitoring

Coordination skills

Safeguarding knowledge

Job description

This position will support the Programme in managing Finance, Administration, and Logistics-related issues to ensure smooth Project Implementation.

• Support the Program and Grants Manager in budget management, accurate cost charging and accurate cost estimations based on project needs.
• Coordinate with respective sectors and raise the PR in the system and up-date the PR tracker on the regular basis.
• Monitor all financial transactions, closely work with Grants Manager and take corrective action in a timely manner.
• Develop tracking tools and compile agreed reporting templates to support the Program Coordinator and Project Manager in timely reporting.
• Coordinate with different units such as procurement, PMPC, Finance, Admin, and the logistics department, to ensure the required support, including maintaining necessary data and information for the successful implementation of the project.
• Assist in planning and arranging conferences, workshops and meetings to ensure smooth program implementation.
• Support to Programme and Grants Manager related to the procurement plan aligns with DIP and the project's cash flow forecasts.
• Track administrative and procurement-related costs, and collaborate closely to ensure alignment with approved plans and procurement processes.
• Assist to Grants Manager to maintain documentation of all budgets, donor and internal communications, and budget modifications. Ensure that Project Managers and project staff are informed and that appropriate actions are taken.
• Support to Program and Grants Manager regarding FD-7 and the Annual Report in compliance with NGOAB requirements, and support government liaison efforts.
• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme's goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.