Senior Office Administrator

Fresh Start Recruitment; Bilsthorpe CP; On-site; GBP 29,000 - 35,000; Full time

Job summary

A recruitment agency is seeking a Senior Office Administrator in Bilsthorpe, UK. This pivotal role involves managing office operations, supporting senior management, and ensuring a welcoming environment. Ideal candidates will have strong organisational and communication skills, with experience in office administration. The position offers up to £35,000, site-based, Monday to Friday. Interested applicants should forward their CVs to the provided email address for more details.

Qualifications

• Strong interpersonal skills and ability to handle confidential information discreetly.
• Experience in office administration or PA/EA support is essential.
• Comfortable working in a dynamic operational environment.

Responsibilities

• Manage the day-to-day running of the office environment.
• Support the Managing Director with diary management and meeting preparation.
• Act as the first point of contact for visitors.

Skills

Confident communicator

Highly organised

Proactive mindset

Office administration experience

Good knowledge of Microsoft Office

Job description

Senior Office Administrator

Up to £35,000 (DOE) Monday to Friday 9am – 5pm (site-based role)

We are supporting a forward-thinking organisation based on the outskirts of Mansfield with the recruitment of a Senior Office Administrator. This is a pivotal role in the company and you will be supporting the business with senior admin tasks. The position reports to the Financial Director. The role requires confidence, organisation, attention to detail and the ability to take ownership and see tasks through to completion.

Recruiting the right people is an integral part of our client’s growth plans; they are a profitable and expanding business that can offer you job security, training and ongoing development. They have ambitious plans to continue to grow the business and understand that investing in new personnel is key to their success.

Key Responsibilities for Senior Office Administrator

Office and Facilities Management

• Take ownership of the day‑to‑day running of the office environment to ensure it is organised, professional and welcoming.
• Conduct daily, weekly and monthly building walk‑arounds using agreed checklists.
• Arrange and coordinate repairs, planned maintenance and contractor visits.
• Manage procurement and stock of office consumables, kitchen supplies and welfare resources.
• Ensure office equipment servicing and compliance schedules are up to date, including printers, HVAC systems, fire equipment and alarms.

Contract and Lease Management

• Maintain oversight of all building‑related service contracts including cleaning, waste management, security, grounds maintenance and service providers.
• Track contract renewal dates and organise timely reviews.
• Obtain quotes and support supplier comparison and selection activity when improvements or renegotiations are required.

Vehicles, Machinery, Fleet and Insurance Administration

• Maintain a live schedule of all company vehicles, machinery and equipment leases within SAGE Intacct Asset Module.
• Track servicing, MOT, inspection, leasing cycle dates and insurance renewals.
• Liaise with suppliers, leasing companies and insurance brokers and ensure documentation remains accurate.

Security, Safety and Front‑of‑House

• Act as the first welcoming point of contact for visitors.
• Manage sign‑in processes, access control and visitor briefings.

Executive and Administrative Support

• Provide diary management support to the Managing Director, including scheduling meetings and allocating preparation time.
• Prepare agendas and meeting packs for strategic internal and external meetings.
• Support administrative communication such as drafting or preparing professional emails.
• Coordinate visitor plans for key partners, customers and suppliers to ensure a well‑organised and positive experience.

Key skills and experience

• Confident communicator with strong interpersonal skills.
• Friendly and approachable while able to maintain standards and boundaries.
• Highly organised with a structured and thorough working style.
• Proactive mindset: sees what needs doing and gets it done.
• Able to handle confidential information discreetly.
• Comfortable working in a dynamic operational environment.
• Office administration or PA/EA support experience.
• Experience working with contractors, facilities or equipment maintenance coordination.
• Good working knowledge of Microsoft Outlook, Word, Excel and SharePoint.

Interested? Forward your CV to [e-mail] or call me on 07903 946074 for more information.

This vacancy is being advertised by Fresh Start Recruitment (UK) who are acting as an Employment Agency.

Due to the high volumes of applications, we are currently only able to contact candidates who are successful in progressing to the next stage.