Senior Meeting and Events Coordinator

CBRE; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading commercial real estate firm is seeking a Senior Meeting & Events Coordinator based in London. This role involves managing the full event lifecycle and ensuring exceptional service during meetings. The ideal candidate will have experience in event coordination or hospitality management, along with strong leadership and organizational skills. CBRE values its people and offers a dynamic work environment where you can thrive professionally and personally.

Benefits

State-of-the-art wellness spaces

On-site gym

Food credit at Rise Café

Qualifications

• Proven experience in event coordination or hospitality management.
• Ability to deliver exceptional client service.
• Highly adaptable with strong organizational skills.

Responsibilities

• Oversee the end-to-end lifecycle of internal meetings and events.
• Manage set-ups, turnarounds, and resets for events.
• Provide day-to-day supervision and guidance to team members.
• Champion the Korbyt reservation system to manage bookings.

Skills

Event coordination

Hospitality management

Leadership

Communication

Organizational skills

Problem-solving

Tools

Korbyt

Job description

About the Role

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Job Title: Senior Meeting & Events Coordinator

Location: London

Working pattern: 5 days onsite (40 hours per week)

Hours: Shift pattern - Shifts range 07:00- 23:00, depending on events but normal day to day shifts are generally 8am - 5pm or 9am - 6pm with 1 or 2 evening shifts a week with generally a finish time no later than 10pm.

CBRE is the place where talented people who want to do impactful work can realise their potential.

The Senior Meeting & Events Coordinator plays a pivotal role in delivering world‑class meeting and event experiences at Henrietta House, CBRE's EMEA Headquarters. This position combines hands‑on operational delivery with team leadership, ensuring every event reflects CBRE's commitment to excellence, innovation and client‑centric service.

You will oversee the end‑to‑end lifecycle of internal meetings and events—from initial booking through execution and post‑event feedback—while maintaining the highest standards across all event spaces.

Acting as a quality champion, you will support the Meeting & Events Manager by supervising coordinators, managing workload allocation and driving best practices in Korbyt, our room reservation system. This is a dynamic role requiring exceptional organisational skills, leadership capability and a passion for creating memorable experiences.

Henrietta House is more than just an office—it’s the flagship workplace experience hub for CBRE in EMEA, designed to inspire collaboration, innovation and excellence. Here, you’ll join a team that sets the benchmark for hospitality and client engagement, working in an environment where your ideas and expertise truly make an impact.

Our world‑class facilities include:

• State‑of‑the‑art wellness spaces to support health and wellbeing
• An on‑site gym for fitness and balance
• Dedicated Parents' Room and Faith Room for inclusivity and comfort
• Food credit at the vibrant Rise Café, offering exceptional food and a space to connect

At Henrietta House, you’ll experience a workplace that reflects CBRE's commitment to people, performance and possibility—a space where you can thrive both professionally and personally.

What You’ll Do

• Event Delivery & Operations
  • Own the full event lifecycle, ensuring all requirements are understood, planned, and delivered to CBRE's premium standards.
  • Conduct daily checks of all meeting and event spaces, guaranteeing readiness and escalating any facilities or maintenance issues promptly.
  • Manage set‑ups, turnarounds, and resets—including furniture, décor, AV equipment, and layouts—to ensure precision and efficiency.
  • Effectively work with Catering, AV, and Front of House teams to deliver seamless, high‑quality experiences.
  • Perform final inspections prior to event start to ensure flawless execution.
  • Provide on‑the‑day support: guest welcome, troubleshooting, supplier liaison, and service oversight.
  • Log and resolve any event‑day issues swiftly and professionally.
• Systems & Administration
  • Champion the Korbyt reservation system: manage bookings, maintain accurate records, and ensure timely updates for cross‑charging.
  • Identify opportunities to optimise space utilisation and streamline processes.
  • Support administrative tasks such as guest lists, name badges, stock control, and ordering event materials.
  • Align Henrietta House practices with the wider EMEA Events team to ensure consistency and best‑in‑class standards.
• Leadership & Team Support
  • Provide day‑to‑day supervision and guidance to Meeting & Events Coordinators.
  • Conduct weekly 1:1s to coach, develop, and support team members.
  • Oversee the shared inbox, ensuring timely responses and equitable workload distribution.
  • Allocate events based on business priorities and team capacity.
  • Assist the Meeting & Events Manager with rota planning and operational decisions.
  • Foster a collaborative, high‑performing team culture focused on service excellence.
• Safety
  • Complete at a satisfactory level all required and assigned HSE training.
  • Follow all activity policies and procedures, including all HSE‑related requirements, at all times.
  • Participate in all HSE‑related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
  • Report any condition which you feel could result in an accident or injury and/or stop work if required.
  • Maintaining and wearing appropriate personal protective equipment (PPE) at all times. Apply appropriate manual handling techniques at all times.
• Perform other duties as assigned to help wider workplace experience team.

What You’ll Need

• Proven experience in event coordination or hospitality management, ideally within a corporate or premium environment.
• A passion for delivering exceptional client service and engaging with visitors and clients.
• Highly adaptable and flexible with a warm and engaging demeanour.
• Strong leadership skills with the ability to coach and motivate a team.
• Exceptional organisational and time‑management abilities.
• Proficiency in event management systems (Korbyt experience desirable).
• Excellent communication and stakeholder management skills with the ability to write reports and respond to common inquiries or complaints.
• A proactive mindset with a passion for delivering outstanding client experiences, with strong problem‑solving skills.
• Ability to work flexible work schedules based on office needs.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward‑thinking professionals who create significant impact. Our collaborative culture is built on our shared values—respect, integrity, service and excellence—and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realise your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.