Senior Medical Secretary

Betsi Cadwaladr University Health Board; Denbigh; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading health organization in Wales is seeking an experienced medical secretary to provide high-quality administration service to clinical teams. You will manage office organization, support consultants, and oversee day-to-day operations. Candidates should hold NVQ Business Administration Level 3 or equivalent and have relevant experience. Additional qualifications in team leadership and typing are desirable. This role requires strong Microsoft Office skills and ability to work well within a team, focusing on patient care and efficiency.

Qualifications

• Experience of working as a medical secretary.
• Knowledge of Referral To Treatment process (RTT).
• Evidence of Continuous Personal Development.

Responsibilities

• Provide high-quality medical secretarial and administrative service.
• Coordinate arrangements for patient progression along a pathway.
• Oversee the smooth running of the department.

Skills

Microsoft Office applications

Team leadership

Customer service

Organizational skills

Communication skills

Education

NVQ Business Administration Level 3

RSA / OCR Level 3 typing qualification

Job description

An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to provide a safe and efficient patient pathway and provide information and appropriate support to families and carers. The post holder will ensure the delivery of a comprehensive, high‑quality medical secretarial and administrative service to consultants, doctors, junior medical teams and specialist nursing teams, and other health professionals. The post holder will be responsible for the guidance and direction of the team dealing with appropriate day‑to‑day issues to oversee the smooth running of the department and provide support to the line manager.

To provide a comprehensive, high‑quality medical secretarial and administrative service to the consultant, their medical team and specialist nursing teams and other health professionals. To co‑ordinate and maintain arrangements to facilitate the patient’s progression along a defined pathway. To maintain the office organisation and monitor the workload related to the administration team.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. Join our team and get the support you need, in line with our Organisational Values and "Proud to Lead" competence framework. Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form. Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Essential Criteria

• NVQ Business Administration Level 3 or equivalent experience or City & Guilds (AMSPAR) Level 3 Diploma in Medical Administration or equivalent medical secretary experience
• ILM Level 2 Team Leader, or willingness to work towards and achieve within 2 years, or relevant equivalent experience
• RSA / OCR Level 3 or equivalent experience or qualification in typing
• ECDL or equivalent experience
• Knowledge and ability to use Microsoft Office applications
• Evidence of Continuous Personal Development, Management qualification or working towards
• NVQ Level 3 Customer Service
• Knowledge of Referral To Treatment process (RTT)
• Experience of coordinating administration & clerical activities
• Experience of working as a medical secretary
• Experience of organising workload and people

Desirable Criteria

• Previous NHS Experience
• Experience of producing graphs and statistics
• Excellent communication & customer service skills
• Advanced typing skills
• Ability to work autonomously
• Ability to organise & prioritise own workload
• Ability to take & transcribe succinct minutes
• Ability to produce reports
• Confident in all aspects of office practice
• Good team working ethic
• Enthusiasm and commitment
• Proactive and positive attitude
• Be innovative to meet the challenges of a changing organisation
• Patient‑focused approach, ability to travel between sites to meet the needs of the service, Welsh speaker