Senior Executive Assistant to Head of School

King's College London; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading UK university is seeking a Senior Executive Assistant to the Head of School. This full-time role involves managing schedules, organizing activities, and providing administrative support. The ideal candidate will have experience with high-level executive support, excellent communication skills, and the ability to maintain confidentiality. The position offers a hybrid working pattern, requiring three days a week in the office.

Qualifications

• Demonstrable knowledge and skills of business operations.
• Experience providing administrative support to senior executives.
• Excellent communication skills in English, including drafting documents.

Responsibilities

• Manage and organize the Head of School's activities.
• Coordinate committee servicing and travel arrangements.
• Work collaboratively as part of the wider team.

Skills

Business operations knowledge

High-level administrative support

Communication skills

Diary management

Proactive approach

Tools

IT software packages

Job description

About us

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

About us:

King's College London is an internationally renowned university delivering exceptional education and world-leading research. The university is dedicated to driving positive and sustainable change in society and realising our vision of making the world a better place. The Strategic Vision 2029 looks forward to King's College London's 200th anniversary in 2029 and sets out ambitious plans in five key areas:

• Educating the next generation of change-makers
• Challenging ideas and driving change through research
• Giving back to society through meaningful service
• Working with our local communities in London
• Fostering global citizens with an international perspective

The Institute of Psychiatry, Psychology & Neuroscience (IoPPN) is a Faculty of King's College London and the largest academic community in Europe devoted to the study and prevention of mental illness and brain disease.

The School of Mental Health & Psychological Sciences (MHaPS) is one of three schools under the IoPPN, comprised of the four departments of Psychology; Social, Genetic & Developmental Psychiatry (SGDP); Health Service & Population Research (HSPR); and Biostatistics & Health Informatics (BHI). With over 100 Principal Investigators, our research spans development from childhood to old age, encompassing basic research through to the development and implementation of treatments, services and policy.

About the role

The School of Mental Health & Psychological Sciences (MHAPS) is seeking to appoint a Senior Executive Assistant to the Head of School (HoS) to join our dynamic team and to provide high-level professional support to the Head of School (HoS), Head of School Operations (HoSOps) and the school executive team. The post holder will liaise with a range of people at all levels across King's, including academics, researchers, students, and staff in the central University.

The successful candidate will be responsible for the effective and efficient day-to-day management and organisation of the HoS's activities, including but not limited to daily diary management, committee servicing and making travel arrangements.

The post holder must be highly organised and have a demonstrable ability to plan, prioritise, and work to deadlines. The successful candidate will have an excellent attention-to-detail skill set and should be flexible, proactive, and strive for continuous improvement and be able to work collaboratively as part of the wider PS School Team.

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

We work a hybrid pattern, requiring a minimum of 3 days per week in the office.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Demonstrable knowledge and skills of business operations acquired through previous roles/qualifications.
2. Experience providing high-level administrative and/or personal support to senior executives, utilising a range of IT software packages and databases.
3. Experience in managing complex and multiple diaries, as well as servicing formal committees and meetings.
4. Excellent communication skills, including excellent spoken and written English, in formal documents, letters, emails and other communications. Drafting and proofreading documents; dissemination of procedure and policy
5. Proven ability to maintain confidentiality, handle situations sensitively, and exhibit a high level of awareness, tact, and diplomacy.
6. Confident in making independent decisions and knowing when to escalate.
7. Proactive approach with the ability to work independently and flexibly, managing and prioritising own workload, working under pressure in a busy environment and meeting deadlines.

Desirable criteria

1. Enthusiasm and a can-do attitude with a strong work ethic, able to adapt to change and address challenges
2. Experience working in the higher education sector, with a strong understanding of HE administration.
3. Proven commitment to ongoing skills development.

Downloading a copy of our Job Description

Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

Further information

We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

To find out how our managers will review your application, please take a look at our 'How we Recruit' pages.