Senior Company Secretarial Assistant

AtkinsRéalis; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A global consultancy firm based in the UK is seeking an experienced Company Secretarial Assistant to support internal stakeholders with corporate governance for its subsidiaries. The role involves managing legal entities, advising on compliance, and assisting with project support. Candidates should have a Chartered Governance Institute qualification and experience in legal entity management. This position offers a hybrid work model with flexible arrangements.

Benefits

Flexible working arrangements

Health and wellbeing benefits

Career planning support

Qualifications

• Experience in legal entity management for a large portfolio of UK and international legal entities.
• Technical company secretarial skills and knowledge of governance best practices.
• Happy working in a fast-paced environment with demanding deadlines.

Responsibilities

• Managing subsidiary and entity compliance.
• Advising on project and KYC support.
• Assisting the Finance team with review of UK subsidiary accounts.

Skills

Legal entity management

Governance best practice

Communication skills

Microsoft Office proficiency

Education

Chartered Governance Institute qualification

Tools

EnGlobe

Blueprint

Job description

Overview

We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data, and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital.

Our teams are proud to deliver on some of the most prestigious projects across the world. It b4s thanks to our talented people and their diverse thinking, expertise, and knowledge. Join us and you b4ll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise. When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let b4s discuss how our flexible and remote working policies can support your priorities. We b4re passionate about our work while valuing each other equally.

Role

We b4re looking for an experienced Company Secretarial Assistant to join our UK team as part of a busy, friendly international Corporate Secretariat team to provide support to internal stakeholders on a wide range of corporate governance matters for AtkinsRéalis subsidiaries (including in the UK, Europe, Asia, Australasia, LATAM and Middle East regions). The role is busy but rewarding and you will be supported by an experienced team. To be successful, you will have a strong desire to work in a fast-paced environment where you will have the opportunity to develop and make a difference.

Working days: This role requires a hybrid working model i.e. requirement to work from office 3 days a week.

Core duties include:

• Managing subsidiary, branch and other entity management/compliance (with external providers), including:
  • Incorporation/registration of new entities.
  • Deregistration/liquidation of existing entities.
  • Statutory documentation/files and entity management database records.
  • Preparation and maintenance of subsidiary board minutes and shareholder resolutions for both ad hoc and routine matters.
  • Statutory returns, Statutory accounts.
• Advising on project/bid and KYC support e.g. in connection with the preparation of statements, provision of documentation, preparing Powers of Attorney, assisting with document and contract execution requests (notarisation, legalisation requests).
• Supporting the M&A Team on merger & acquisition and divestiture/reorganisation and project support (including post-completion filings, onboarding new entities).
• Assisting the Finance team with review of UK subsidiary accounts.
• Providing support to other Legal team members.

What you can bring:

• Experience in legal entity management for a large portfolio of UK and international legal entities, preferably in a multinational corporation.
• Technical company secretarial skills, knowledge of governance best practice, relevant issues, statutory requirements and regulations.
• Proficient in Microsoft Office (intermediate level).
• Experience with entity management programs (such as EnGlobe, Blueprint).

Qualifications:

Chartered Governance Institute qualified (previously ICSA) or undertaking the CGI qualification (ideally with experience working in an international corporate secretariat).

The individual:

• Good organisational and administrative skills. Ability to prioritise and manage a large and varied workload; ability to work autonomously with minimal supervision but also as part of a wider team.
• Articulate with excellent communication skills, especially written English.
• Happy working in a fast-paced environment with demanding deadlines and willingness to learn to take on new responsibilities and tasks.
• Professional approach, good interpersonal skills required (tact, honesty, integrity, confidentiality, patience and ability to get on well with all levels of staff in a multicultural environment).
• Accuracy and attention to detail essential.

Location:

Based in the UK, primary location: Epsom or London office (with hybrid/remote working as per company policies).

Read more about how you can thrive with us: Equality, diversity & inclusion in the UK & Europe (atkinsrealis.com)

Meeting your needs:

When you start with us, you b4ll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career.

Making sure you b4re supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let b4s talk about any adjustments you might need.

New name, new era. We are AtkinsRéalis. It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below:

YourReward at AtkinsRéalis (atkinsrealis.com)

More about us:

AtkinsRéalis is a leading global consultancy with over 100 years of design and engineering expertise. With us, you b7ll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.

Check out some of our recent, most exciting projects: AtkinsRéalis Projects (atkinsrealis.com)

Additional Information:

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.