Senior Administrator

University Hospitals Coventry and Warwickshire NHS Trust; Coventry; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare trust in the UK is seeking a Senior Administrator for the Breast Imaging Unit. The role involves managing screening clinics, providing administrative support, and coordinating tasks within a busy office. Candidates must demonstrate excellent organizational and communication skills, along with proficiency in Microsoft Office applications. This position offers a unique opportunity to contribute to patient care in a dynamic environment.

Responsibilities

• Manage screening clinics and coordinates with colleagues.
• Provide administrative support for screening and symptomatic services.
• Prepare documents for Multi-Disciplinary Team sessions.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Job description

Overview

Senior Administrator role within the Breast Imaging Unit at University Hospitals Coventry and Warwickshire NHS Trust.

Closing date: 16 October 2025

The Breast Imaging Unit are looking for a dynamic, hard-working individual to support the screening and symptomatic services within the unit. Candidates must have excellent organisational and communication skills. A good working knowledge of Microsoft Office applications is essential for this role.

Note: Sponsorship is not eligible for this post. Closing date information also notes that this advert will close as soon as sufficient applications have been received; please apply promptly if interested.

Main duties of the job

An opportunity has arisen for a Senior Administrator to join the Breast Imaging Admin Team to provide a specialised, comprehensive and confidential administration service in accordance with the Departmental, Trust and National Standards, policies and procedures. To provide assistance to the Screening Office Manager, in the day to day running of the busy office which covers both the screening and the symptomatic services.

About us

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation\'s core values.

Job responsibilities

• Responsible for the management of screening clinics in NBSS, to liaise with the SOM and colleagues to ensure that clinics are scheduled in line with the screening round plan- highlighting any areas that may be an issue in the 3 yearly round plan.
• Provide administrative cover with processing and collating of screening and symptomatic clinics ensuring all patients have an outcome which is followed throughout the relevant pathway.
• Responsible for the day-to-day management of the assessment clinics held at UH ensuring that all clients are recalled in line with current national screening recall to assessment guidelines, highlighting to SOM any issues with achieving this.
• Ensuring that paperwork for Multi-Disciplinary Team sessions is prepared in advance for the clinical team as per local rules. Liaising with the Data Manager ensuring that outcomes and data are recorded appropriately after the MDTs.
• Responsible for the ceasing of clients on both NBSS and the BS Select systems in line with national guidance.
• In conjunction with the SOM and High Risk Screening Lead, to plan and book symptomatic yearly surveillance imaging.
• Provide day to day support to band 2 and 3 staff ensuring that their workload and tasks are being monitored and assisting with any queries that may arise.
• Maintain the external Breast Screening Website updating through the third party supplier any changes to location or updates as appropriate.
• Ensure letters and texts are sent to clients through third party suppliers at the correct times.
• Act as the first point of contact for dealing with routine enquiries either on the telephone or over email.
• Responsible for ordering stationery and other equipment whilst monitoring and maintaining stock levels.

For further details of the role please see the attached job description.

Person Specification

Qualifications

• See supporting documents

Experience

• See supporting documents
• See supporting documents

Knowledge

• See supporting documents
• See supporting documents

Skills

• See supporting documents
• See supporting documents

Commitment to Trust Values and Behaviours

• See supporting documents

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Coventry and Warwickshire NHS Trust

Address

University Hospital Coventry and Warwickshire

University Hospital Coventry and Warwickshire