Senior Administrative Assistant

Novartis; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading pharmaceutical company is seeking a Senior Administrative Assistant based in London to provide administrative support to teams with minimal supervision. Responsibilities include managing complex scheduling, handling confidential communications, and coordinating administrative tasks across departments. Candidates should possess a Bachelor's degree or equivalent experience, be fluent in English, and have strong skills in Microsoft Office. This full-time role offers a hybrid work arrangement.

Qualifications

• Fluent in English (oral and written).
• Strong organizational and time-management skills.
• Ability to work independently and handle diverse administrative tasks.

Responsibilities

• Manage complex administrative tasks including scheduling, travel arrangements, and expense processing.
• Handle confidential communications professionally.
• Prepare and manage routine and complex documents for clinical trial teams.

Skills

Time Management

Microsoft Office

Quicken

Microsoft Outlook

Microsoft Word

Microsoft Powerpoint

Microsoft Excel

Sharepoint

Administrative Experience

Word Processing

Education

Bachelor's degree or equivalent senior administrative experience

Job description

Job Description Summary

When we put our heads together we can do brilliant work. And when we do brilliant work we can achieve remarkable things for patients as we positively transform healthcare. We are looking for Senior Administrative Assistants to join our team.

The Senior Administrative Assistant is an independent motivated team member and provides administrative support to the Global Program Team (GPT) and Global Clinical Team (GCT) members with minimal supervision. Performs secretarial and administrative duties for a group of managers and both internal and external associates. Acts as an information source on organizational policies and procedures. May gather compile and report information relevant to current assignments. May provide guidance and direction to other administrative associates.

This role can be based in London UK with a hybrid approach to working.

Job Description

Your responsibilities will include :

Manage complex administrative tasks independently including scheduling calendar management travel arrangements and expense processing.

Handle confidential communications professionally across all management levels.

Act as a liaison across departments to ensure effective communication and reporting practices.

Prepare and manage routine and complex documents files and materials distribution for clinical trial teams.

Coordinate with building services for maintenance requests and support data entry into Novartis systems when needed.

Provide assistance training and workflow coordination for administrative staff ensuring team coverage.

Support compliance-related tasks audits and inspections with high quality and professionalism.

Assemble data update documents / presentations and track staffing changes or meeting logistics as required.

Minimum requirements

Bachelors degree or equivalent senior administrative experience preferred.

Fluent in English (oral and written).

Strong organizational and time-management skills with the ability to prioritize tasks effectively.

Proficient in Microsoft Office programs (Word Excel PowerPoint Outlook) and familiarity with Concur is a plus.

Ability to work independently handle diverse administrative tasks and provide input on process improvements.

Strong problem-solving independent judgment and adaptability to organizational changes.

Excellent communication skills (written and verbal) and a collaborative team player.

Capable of supporting and managing complex administrative activities with minimal supervision.

Why Novartis

Our purpose is to reimagine medicine to improve and extend peoples lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here : receive : You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. Commitment to Diversity and Inclusion : Novartis is committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.

Skills Desired

Required Experience

Senior IC

Key Skills

• Quicken
• Time Management
• Microsoft Office
• Microsoft Outlook
• Microsoft Word
• Office Experience
• Microsoft Powerpoint
• Microsoft Excel
• Sharepoint
• Administrative Experience
• Microsoft Outlook Calendar
• Word Processing

Employment Type

Full-Time

Experience

years

Vacancy

1