Senior Admin Assistant

Kinetic PLC; Southend-on-Sea; Hybrid; GBP 34,000; Full time

Job summary

A recruitment consultancy is searching for a Senior Admin Assistant to support the VP of Regulatory Affairs in a pharmaceutical company. Responsibilities include managing schedules and travel, completing expenses, and providing general administrative support. This is a full-time role with hybrid working—2 days in the office and 3 days remote—on a 10-month fixed-term contract with an annual salary of approximately £33,800.

Benefits

25 days annual leave

Qualifications

• Five years’ previous office and administrative experience required.
• Experience with Microsoft Office packages including Word, Excel, and PowerPoint.
• Knowledge of SAP and previous use of SAP Concur preferred.

Responsibilities

• Provide administrative support to VP Regulatory Affairs.
• Manage diary scheduling and travel arrangements.
• Complete expense reports for staff and assist with ad-hoc tasks.

Skills

Microsoft Office (Word, Excel, PowerPoint)

SAP Concur

Ariba

Outlook

TEAMS

Job description

Kinetic Recruitment are looking to recruit a Senior Admin Assistant to work in a busy Pharmaceutical Company, based within the Harlow area.

Hours of work: Standard business hours.

Overview

Start ASAP, 10 months fixed term contract from start. Hybrid working – 2 days in the office and 3 days remote. Annual Salary approximately £33,800. Annual Leave 25 days (pro rata) plus UK Bank Holidays.

Overall Job Purpose

To provide Administrative Support to the VP Regulatory Affairs (RA) and Harlow‑based senior regulatory professionals (Global RA Chief of Staff, VP Regulatory Operations and Senior Director EU Generics Regulatory Affairs).

Main Accountabilities

• Provide support when required to the VP and Senior RA staff with admin tasks.
• Diary management for the VP and prioritise schedule to optimise time effectively.
• Manage travel arrangements and other logistical support for the VP and Senior RA staff.
• Complete expenses in the internal system in a timely manner for the VP and Senior RA staff.
• Receive PoAs via e‑mail for printing, signing by the VP or other Senior RA staff and return to the requestor via e‑mail and/or courier.
• Arrange for certain PoAs to be sent to a Notary Public for notarisation and apostille when required and record details on a spreadsheet for invoicing purposes.
• Assist with the compilation of Training & Travel requests weekly; record requests on an Excel spreadsheet for review/approval by the VP and notify the requestors of approvals/rejections.
• Support ad‑hoc tasks such as couriers, scanning, archiving, presentations, spreadsheets, etc. as requested. Collect departmental in‑coming post.
• Order stationery for Harlow RA department and receipty within Ariba.
• Update GRA organisation charts quarterly or when requested using Visio.
• Raise and handle PO’s when required through Ariba system.
• Manage the internal EUDDC list on internal system.
• Assist with occasional event management when required.
• Handle Topra membership renewals for GRA annually and when required.
• Become a SAP Concur (Travel & Expense) and Ariba "Super User" to assist colleagues with these systems.
• Assist other Senior professionals across the department when requested and be the main point of contact for the Harlow RA department.
• Prioritise, plan and control workload, liaise/communicate with the team, maintain confidentiality and attention to detail.

Qualifications, Experience, Knowledge, Skill and Specific Competencies Required

Minimum Qualifications/Experience: Five years’ previous office and administrative experience.

• Microsoft Office packages: Word, Excel and PowerPoint and Adobe.
• Previous experience of Outlook and TEAMS.
• SAP Concur (Travel & Expense) preferable.
• Ariba preferable.
• Knowledge of SAP preferable.

If you feel that you have what we need, then please call Sophie on (phone number removed) or email your up‑to‑date CV to: (url removed).

Kinetic plc is a Recruitment Consultancy with over 40 years of experience delivering staffing solutions to the engineering, manufacturing and technical industries. Kinetic plc treats all applications with a high degree of care, reviewing all submissions and attempting to contact applicants who match the job profile. Those that do not meet the specification may not be contacted but their CV will be retained for future opportunities.

Job Info

• Job Title: Senior Admin Assistant
• Company: Kinetic PLC
• Location: (not specified)
• Posted: (not specified)
• Closes: Jan 8th 2026
• Sector: Medical, Pharmaceutical & Scientific
• Contract: Temporary
• Hours: Full Time

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