School Secretary (temporary position)

HMC (Headmasters' and Headmistresses' Conference); Market Harborough; On-site; GBP 20,000 - 30,000; Full time

Job summary

A respected independent school in Market Harborough is looking for a School Secretary and Clubs Coordinator to join their busy front office on a temporary full-time basis. The ideal candidate will have experience in a school environment, be organized, and possess strong communication skills. Responsibilities include managing the attendance register, offering a warm welcome to visitors, and supporting teaching staff. Applications will be considered upon receipt.

Qualifications

• Experience in a busy school office is essential.

Responsibilities

• Ensure the school register is complete.
• Provide a warm welcome to parents and visitors.
• Answer telephone calls and emails.
• Provide secretarial support to teaching staff.
• Manage the school's co-curricular clubs system.

Skills

Organised

Friendly

Calm under pressure

Job description

Teaching careers in HMC independent schools

We are looking for a School Secretary and Clubs Coordinator on a temporary basis to join the busy front office at RGS Prep. This is a full time position working 08:00 to 16:30.

Do you have previous experience working in a busy school office?

Are you highly organised and calm under pressure?

Are you someone who is friendly, approachable and works well in a small team?

Please note: experience working in a similar role within a school is essential.

Key responsibilities will include:

• Ensure that the school register is complete morning and afternoon in accordance with School Attendance (Pupil Registration) Regulations 2024.
• Provide a warm and friendly welcome to parents and visitors, ensure they are signed in/out, and accompanied, in compliance with the school’s safeguarding policy.
• Answer telephone calls, pass on messages, find and provide answers to questions.
• Manage the office email inbox, forward parent messages to relevant members of staff and reply as required.
• Provide secretarial support to teaching staff as required.
• Add calendar entries to online calendar platform under direction of Deputy Head.
• Financial tasks including: ordering stationery and other supplies; booking training courses; processing of invoices; monthly credit card reconciliation; be responsible for stationery budget.
• Log deliveries received from suppliers and arrange for distribution to final location.
• Provide first aid to pupils and staff when the first aid lead is not available.
• Manage the school’s co-curricular clubs’ system and liaise with club providers.

Please note: applications will be considered on receipt and we reserve the right to close applications early.

Register your interest now to receive full details of next steps.

RGS Prep has a responsibility for and commitment to safeguarding and promoting the welfare of children. The person appointed to this post will be required to apply for an enhanced Disclosure Certificate from the DBS.

12 The Point, Rockingham Road, Market Harborough, Leicestershire, LE16 7QU