School Office Administrator

Shalford Infant School; Guildford; On-site; GBP 20,000 - 22,000; Full time

Job summary

A village infant and nursery school seeks a dedicated School Office Administrator for maternity cover. This role involves managing daily administrative duties, ensuring efficient communication with parents and staff, and maintaining school records. Ideal candidates will be organised, efficient, and have excellent communication skills, along with proficiency in IT systems. The position offers a friendly working environment with a focus on community values. Applications are welcome until 7th January.

Benefits

Supportive team

Opportunities for training

Term-time working

Qualifications

• Ability to work independently and as part of a team.
• Strong attention to detail is required.
• Committed to the ethos and values of the school.

Responsibilities

• Manage the school office and handle communications.
• Maintain school records and databases.
• Support the Headteacher with administrative tasks.
• Process admissions and assist with school communications.
• Organise school events and correspondence with parents.
• Ensure compliance with safeguarding policies.

Skills

Organised and efficient

Excellent communication skills

Proficiency in IT systems

Teamwork

Tools

Microsoft Office

School management software

Job description

SCHOOL OFFICE ADMINISTRATOR (Fixed Term - Maternity Cover)

LPT Grade 4 £25,867 - £27,701 FTE Salary, £20,057 - £21,479 Pro Rata

Hours

8.30 – 3.30pm (includes a 30 mins unpaid break), Monday to Friday, term time only including 3 INSET days.

About Us

We are a friendly and nurturing small village infant and nursery school, dedicated to providing a warm and welcoming environment for our young learners. With a strong sense of community, our school values teamwork, kindness, and a commitment to helping every child thrive.

The Role

We are looking for a highly organised, friendly, and proactive School Administrator to manage the day-to-day administrative duties of our school office. This is a fixed term position for up to one year, commencing in February 2026, for maternity cover. You will be the first point of contact for parents, staff, and visitors, ensuring the smooth and efficient running of our school.

Key Responsibilities

• Managing the school office, handling emails, phone calls, and enquiries
• Maintaining school records, registers, and databases
• Supporting the Headteacher and staff with administrative tasks
• Processing admissions and assisting with school communications
• Organising school events, trips, and correspondence with parents
• Ensuring compliance with safeguarding and data protection policies

About You

• Organised and efficient, with great attention to detail
• Friendly and approachable, with excellent communication skills
• Confident using IT systems, including Microsoft Office and school management software (training provided)
• Able to work independently and as part of a team
• Committed to the ethos and values of our school

What We Offer

• A supportive and welcoming team
• A lovely working environment in a small, friendly school
• Opportunities for training and professional development
• Term-time working for a great work-life balance

How to apply

If you are interested in applying for this exciting role please use the links provided to access the full job description and person specification and apply online.

Please note, your application will take you to our ATS system (SAMPeople Recruit). You will be required to enter your details again to fully complete your application process.

If you have any questions or would like to discuss this role further, please contact Michelle Dutton, [e-mail].

Closing date for applications is Wednesday 7th January at 9am.

Interviews to be held as soon as possible. Previous applicants need not apply.

Safeguarding Statement

Shalford Infant & Nursery School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under represented groups, including ethnicity, gender, transgender, age, disability, sexual orientation or religion.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. All successful applicants will be required to undertake an Enhanced Disclosure and Barring Service (DBS) check.

Diversity and Inclusion Statement

We want to attract the broadest range of talented people to be part of Learning Partners Academy Trust. We aspire to have a diverse and inclusive workforce and particularly welcome suitably qualified applicants from a wide range of backgrounds to join our trust.