School in Reach Senior Secretary

NHS; Wrexham; Hybrid; GBP 27,000 - 31,000; Full time

Job summary

A leading healthcare organization is seeking a Personal Assistant to support senior management in administrative tasks. The role includes prioritizing and managing diverse responsibilities, coordinating meetings, and handling confidential HR-related tasks. Candidates should have relevant qualifications and experience, including typing skills and familiarity with medical terminology. The position requires effective communication and the ability to work independently, with a salary range of £27,898 to £30,615 a year. Remote working and travel may be required.

Qualifications

• Experience as a medical secretary is essential.
• Must have minute taking experience.
• Familiarity with medical terminology is required.

Responsibilities

• Deliver high-quality administrative and personal assistant services.
• Manage and prioritize diverse tasks effectively.
• Coordinate meetings and document minutes accurately.

Skills

Advanced typing skills

Excellent organisational skills

Ability to work unsupervised

Education

NVQ Business Administration L4 or equivalent

RSA/OCR Level 3 typing qualification

Tools

Microsoft applications

Job description

An exciting opportunity has arisen to join the Child and Adolescent Mental Health (CAMH) School In-Reach (SIR) Service, working primarily with the East CAMH SIR team and collaboratively with SIR teams across the region. The service is committed to promoting mental health and emotional well-being in children and young people.

This role provides high-level personal assistant and secretarial support to senior management, including the Clinical Service Manager, Senior Mental Health Practitioners, and Business Operational Officers.

Main duties of the job

• Deliver a high-quality, efficient, and confidential administrative and personal assistant service.
• Serve as a central point of contact for senior management colleagues.
• Independently manage and prioritise a diverse range of tasks using sound judgement, secretarial expertise, and advanced IT skills to meet evolving service and organisational needs.
• Coordinate meetings, support conference and event arrangements, and take accurate notes and minutes.
• Assist with confidential HR-related tasks including job planning, supervision, recruitment processes, staff training records, and monthly report collation.
• Ensure the timely and professional completion of all relevant documentation.
• Contribute to service marketing and networking efforts, including the development of newsletters, promotional materials, and monitoring of social media platforms.
• The role involves remote working, with travel between service bases as necessary, and requires effective communication with colleagues across BCUHB, as well as with representatives from local authorities and education school communities.
• Welsh language skills are desirable and would be considered advantageous.

About us

BCUHB is the largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. We are committed to promoting equality and diversity and are a "Disability Confident Employer".

Job responsibilities

Full job description and person specification are available in the supporting documents.

Qualifications

• NVQ Business Administration L4 or equivalent, or City & Guilds (AMSPAR) Level 3 Diploma in Medical Administration.
• RSA/OCR Level 3 or equivalent typing qualification.
• Competent user of Microsoft applications.
• Management qualification or willingness to work towards one.

Experience

• Coordinating administration activities.
• Working as a medical secretary.
• Organising workload and people.
• Minute taking experience.
• Previous NHS experience.

Skills

• Advanced typing skills.
• Work unsupervised.
• Excellent organisational skills.

Knowledge

• Medical terminology.

Personal Qualities

• Good team working ethic.
• Enthusiasm and commitment.
• Proactive and positive attitude.

Other Relevant Requirements

• Ability to travel between sites if required.
• Welsh speaker.

Disclosure and Barring Service Check

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Salary

£27,898 to £30,615 a year, pro rata.