Scanning and Coding Data Clerk

NHS; Lancashire; On-site; GBP 20,000 - 25,000; Part time

Job summary

A dynamic GP surgery is seeking a part-time Scanning and Coding Data Clerk to support their administrative team. Responsibilities include processing patient records, scanning documents into their clinical system, and ensuring data accuracy. The ideal candidate will have general admin experience, GCSE in English & Maths, and be proficient in computer skills. This position is essential for maintaining patient data integrity in a busy practice.

Qualifications

• GCSE or equivalent English & Maths Grade C.
• Proven general admin experience in a healthcare setting.
• Excellent computer and keyboard skills.

Responsibilities

• Scan and upload patient documents into the clinical system.
• Accurately code clinical data using Read/SNOMED codes.
• Identify and flag discrepancies in patient records.

Skills

General Admin experience

Computer/keyboard skills

Customer Service

Good verbal and written communication

Organised and methodical

Education

GCSE or equivalent English & Maths Grade C

Tools

EMIS

DOCMAN

Better Letter

Job description

Overview

Queen Square Medical Practice is a friendly and dynamic GP surgery dedicated to providing high-quality patient care. We are looking for an efficient and detail-oriented Scanning and Coding Data Clerk to join our administrative team for 30 hours a week, Monday to Friday.

The Scanning and Coding Data Clerk is responsible for processing patient records, ensuring documents are accurately scanned, coded, and assigned within our clinical system (EMIS). This role is essential in maintaining accurate patient data and supporting the smooth running of the practice.

Responsibilities

• Scan and upload patient-related documents into the clinical system
• Accurately code clinical data using Read/SNOMED codes
• Ensure patient records are maintained and updated in a timely manner
• Work closely with the administration and clinical teams to process incoming correspondence
• Handle confidential information in line with GDPR and practice policies
• Identify and flag any discrepancies or missing information

About Us

Queen Square Medical Practice is a busy independent GP Practice based in Lancaster with a patient list of 16,000. We have 8 GP partners and 5 Associate GPs who are supported by ANPs, paramedics, Pharmacists, Nurses, HCAs and Admin team. You will report to the Practice Manager/Practice Director.

Details

Date posted: 12 September 2025

Salary: Depending on experience

Contract: Permanent

Working pattern: Part-time

Location: 2 Queen Square, Lancaster, Lancashire, LA1 1RP

Job Description

• Obtain paper correspondence (post) from the hospital and electronic correspondence from where it is held
• Insert correspondence into the electronic patient record (paper or electronic)
• Use the relevant software to workflow correspondence to the appropriate team member
• Read Coding/SNOMED history entries and enter other data into the specified electronic patient record in accordance with guidelines
• Be aware of Quality & Outcome Framework Targets and Enhanced Services to ensure all relevant data is recorded correctly
• Prioritise workload and manage time efficiently to meet deadlines

Person Specification

Essential

• GCSE or equivalent English & Maths Grade C
• General Admin experience
• Computer/keyboard skills
• Customer Service
• Good verbal and written communication; methodical and organised
• Well motivated, calm, reliable, and able to work under pressure
• Ability to listen, be a good team player, and flexible
• Flexibility to cover colleagues

Desirable

• Evidence of continued personal development
• Knowledge of clinical computer system EMIS
• Use of telephone systems (Think Healthcare)
• Knowledge of DOCMAN
• Knowledge of Better Letter
• Spreadsheets

Additional Information

Disclosure and Barring Service (DBS) check will be required under the Rehabilitation of Offenders Act 1974 (Exceptions Order) 1975.